Submitted By: Shay Roberts
presenter
Presentation By: Daphne Robinson
end
Department: Procurement and Contracting
STAFF RECOMMENDATION (Motion Ready):
title
Approve the use of a three-year continuing contract with Sunbelt Rentals, Inc. for as-needed citywide small equipment rentals with an initial estimated aggregate expenditure of $50,000
end
OCALA'S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
From time-to-time, various City departments experience periodic equipment deficiencies resulting in the City's need to rent small equipment from local vendors. In certain instances, renting equipment provides the City with cost savings over purchasing equipment for temporary needs. However, many commercial rental agreements contain clauses that do not afford the City adequate contractual protection and certain vendors have been either unwilling or unable to modify them.
Since 2014, the City has utilized a continuing services agreement for small equipment rentals with Sunbelt Rentals, Inc. ("Sunbelt") to establish terms, conditions, and contractual protection for the City's ongoing small equipment rental needs. These continuing contracts establish an efficient means for City employees to rent small equipment, while maintaining adequate contractual protection for the City.
FINDINGS AND CONCLUSIONS:
Procurement and Contracting Department requests permission to enter into a continuing services agreement with Sunbelt Rentals, Inc. to provide the City with small equipment rental services on an as needed basis for a term of three years with two optional one-year renewal terms.
The City will continue to offer local equipment rental vendors the opportunity to establish continuing services contracts with the City, so departments may have a range of different equipment and vendors to choose from as needed. The agreement with Sunbelt will supplement the City's existing agreement with Herc Rentals for large equipme...
Click here for full text