Submitted By: Tiffany Stewart
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve a three-year contract award to Sulter Precision Cuts, LLC for stormwater grounds maintenance services for the City's northeast section in the amount of $561,120
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OCALA'S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
Bid Released to Public: October 2, 2024
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BACKGROUND:
The Public Works Stormwater Division is responsible for mowing drainage retention areas and stormwater system conveyance ditch lines. The mowing is based on a set number of cuts per month for each month of the calendar year. The scheduled mowing ensures an acceptable appearance and helps maintain system capacity and performance. Public Works does not have the personnel to complete these services.
FINDINGS AND CONCLUSIONS:
On October 2, 2024, the City of Ocala issued Invitation to Bid No.: PWD/240894 for Stormwater Drainage Retention Areas Maintenance - Northeast Section. Nine (9) bids were received, and two bids (Three Ponds Rental, LLC and Inshape Maintenance Inc.) were rejected as being non-responsive. The responsive bidders were received as follows:
Sulter Precision Cuts, LLC was found to be the lowest responsive and responsible bidder. Staff recommends approval of the agreement with Sulter Precision Cuts, LLC for a three-year term beginning March 1, 2025, through February 29, 2028, with two optional one-year renewals.
FISCAL IMPACT:
Funding for this contract has been budgeted in account 158-023-430-538-53-34010 for Fiscal Year 2024-25 in the amount of $160,320; $187,040 will be budgeted for Fiscal Year 2025-26; $187,040 will be budgeted for Fiscal Year 2026-27; and $26,720 will be budgeted for Fiscal Year 2027-28.
PROCUREMENT REVIEW:
These services were procured in compliance with the City's Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approve...
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