Submitted By: Christina Guy
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Presentation By: John King
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Department: Fleet
STAFF RECOMMENDATION (Motion Ready):
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Approve award of a two-year contract to SG Power Pros, LLC for load-bank testing for emergency power generators with an estimated aggregate expenditure of $86,270
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OCALA'S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Bid Released to the Public: November 4, 2024
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BACKGROUND:
Emergency power generators are essential for maintaining critical operations during power outages, storms, and unforeseen disasters by providing an uninterrupted electricity supply. As part of a proactive maintenance program, load-bank generator testing rigorously evaluates generator performance, reliability, and capacity under controlled conditions. This testing ensures the generator's ability to consistently deliver uninterrupted power to critical systems during power outages or periods of high demand.
FINDINGS AND CONCLUSIONS:
The City of Ocala's Fleet Management Department maintains over 100 generators, most of which require annual load-bank testing for optimal performance. To fulfill this need, the City issued Invitation to Bid (ITB) No. FLT/250141 on November 4, 2024, seeking qualified contractors for load-bank generator testing. After a competitive bidding process, SG Power Pros, LLC was selected as the lowest, responsive and responsible bidder.
Staff recommends approval of a two-year contract (with two additional one-year extensions by written consent of both parties) with SG Power Pros, LLC for an estimated aggregate expenditure of $86,270.
FISCAL IMPACT:
Funding for these expenses is allocated in the Fiscal Year 2024-25 account 001-025-523-519-51-46010-Fleet Repair and Maintenance and will be budgeted likewise for Fiscal Year 2025-26.
PROCUREMENT REVIEW:
These services were procured in compliance with the City's Procurement Policy.
LEGAL REVIEW:
This Agreement will be approved for form and legal...
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