Submitted By: Noel Cooper
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve Task Work Order No. 1 under the City’s continuing professional architectural services agreement with Monarch Design Group for the provision of architectural and engineering design services for the Fire Station No. 7 Truck Shed Project in the amount of $132,688
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
On October 1, 2024, City Council approved the Agreement for Continuing Professional Architectural and Related Engineering Services, Contract No. ENG/240627 (the “Master Services Agreement”), with Monarch Design Group, LLC (Monarch) with an initial expenditure threshold of $250,000. The initial contract term expires on October 1, 2027.
Under the Master Services Agreement, all work, allocated staff hours, and appropriate staff classifications are assigned by individual task work orders (TWOs) negotiated and approved between the City and Monarch, subject to the terms and conditions of the Master Services Agreement. Negotiated Task Work Orders are required to be signed by the head of the utilizing department, the Procurement & Contracting Officer, and the appropriate executive leader (City Manager or City Council). Task Work Orders exceeding $50,000 in value are calendared for City Council agenda for final approval. No services are approved without budgeted allocations.
FINDINGS AND CONCLUSIONS:
The Fiscal Year 2024-25 budget approved the Fire Station No. 7 Truck Shed Project (the “Project”) to create a storage facility that ensures vehicles remain in optimal condition for rapid deployment. This Project generally consists of adding a 6,820 square foot pavilion with a 620 square foot enclosed shop within one corner of the pavilion. The rest of the pavilion will be open-air without sides, air conditioning, or fans.
A proposal for architectural and engineering design services for the Project was requested from Monarch. The resulting Task Work Order includes:
• Task 1: Program Verification
• Task 2: Schematic Design
• Task 3: Design Development
• Task 4: Construction Documents
• Task 5: Construction Administration
The negotiated fee proposal for architectural and engineering design services for the Project is $132,688.
FISCAL IMPACT:
Funding for this task work order is available in account string 120-019-903-522-69-65010 in the amount of $132,688. Expenditures under the Master Services Agreement with Monarch Design Group will be tracked under Munis Contract No. ENG/250667.
PROCUREMENT REVIEW:
These services were procured, and the accompanying TWO has been reviewed, in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The Master Service Agreement governing this Task Work Order was reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny