Submitted By: James Haynes
presenter
Presentation By: James Haynes
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Department: Community Development Services
STAFF RECOMMENDATION (Motion Ready):
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Adopt Budget Resolution 2025-138 amending the Fiscal Year 2024-25 budget to accept and appropriate funding from the U.S. Department of Housing and Urban Development for Marion County’s Continuum of Care Coordinated Entry 2022-2023 program year grant in the amount of $71,023
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Continuum of Care (CoC) Program is designed, among other things, to promote community-wide commitment to the goal of ending homelessness and provide funding for efforts by local governments to quickly house homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homeless. CoC Program grant funds may be used for a range of eligible activities including paying for supportive services such as annual assessment of services, moving costs, case management, housing search and counseling services, transportation, utility deposits and other outreach services.
On February 4, 2020, the City of Ocala (“City”) and Marion County entered into an interlocal agreement for the creation of the Ocala/Marion County Joint Office on Homelessness. The City subsequently entered into a separate Memorandum of Understanding with the FL-514 Ocala/Marion County Continuum of Care Board to enable the City to serve as the Lead Agency and assume oversight of the duties and responsibilities of the Continuum of Care’s coordinated entry process. As the HMIS Lead Agency, the City would be responsible for submitting a grant application on behalf of and in support of the Ocala/Marion County Continuum of Care’s supportive services which directly relate to carrying out coordinated entry activities.
FINDINGS AND CONCLUSIONS:
On August 23, 2023, in response to the U.S. Department of Housing and Urban Development’s (HUD) Notice of Funding Opportunity for the FY2023 Continuum of Care (CoC) Competition Award, the City submitted a New Project Application for Supportive Services for the benefit of the Ocala/Marion County Continuum of Care’s coordinated entry system. City Manager, Pete Lee, was identified as the Authorized Certifying Official for the Continuum of Care Program.
On August 13, 2024, the City of Ocala was awarded HUD’s CoC Program Project Grant No. FL1026T4H142300 in the amount of $71,023. These funds will be utilized to fund the annual cost of supportive services for the term October 1, 2024, through September 30, 2025. The associated funds were made available for reimbursement on or around January 14, 2025.
The Grant Agreement was executed by Mr. Lee on August 20, 2024. Pursuant to transmittal instructions, the Grant Agreement was required to be executed by the individual identified as the Approving Official under the New Project Application. Transmittal instructions expressly prohibit signatories other than the individual previously identified.
In compliance with Council’s Resolution No. 2020-22, all contracts in excess of the City Manager’s limits of approval are to be brought to City Council for approval. This agenda item is intended to comply with that requirement.
FISCAL IMPACT:
The grant money will be received in revenue account 346-331-000-000-09-33542, and expenses will be paid from accounts 346-060-632-554-55*. The City will use general fund salaries from the Community Development Services Department as its 25 percent match.
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
• Adopt with Changes
• Table
• Deny
BUDGET RESOLUTION 2025-138
A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 BUDGET TO ACCEPT AND APPROPRIATE FUNDING FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE MARION COUNTY’S CONTINUUM OF CARE COORDINATED ENTRY SYSTEM 2022-2023 PROGRAM YEAR GRANT IN THE AMOUNT OF $71,023
WHEREAS, on Feb. 4, 2020, the City entered an interlocal agreement with Marion County to create the Ocala/Marion County Joint Office on Homelessness; and
WHEREAS, the City entered into a separate Memorandum of Understanding with FL-514 Ocala/Marion County Continuum of Care (CoC) Board for the City to assume the duties and responsibilities of the Homeless Management Information System (HMIS) and Coordinated Entry System; and
WHEREAS, the U.S. Department of Housing and Urban Development awarded the Ocala-Marion County CoC Coordinated Entry grant in the amount of $71,023 to support the Coordinated Entry program; and
WHEREAS, the CoC must provide a 25% match to the grant in either in-kind services or cash; and
WHEREAS, the City will use general fund salaries from the Community Development Services Department as its matching funding.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2024-25 budget be amended as outlined below:
SOURCE:
346-331-000-000-09-33542 Coordinated Entry Grant $71,023
USE:
346-060-632-554-55-12020 Salaries & Wages - Genl Emp $51,000
346-060-632-554-55-21010 FICA Taxes $ 4,500
346-060-632-554-55-22012 Retirement - Gen Emp - DC $ 5,000
346-060-632-554-55-23010 Life & Health Insurance $10,523
Total $71,023
This resolution adopted this 18th day of March, 2025.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Kristen M. Dreyer
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager