Submitted By: Christina Guy
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Presentation By: John King
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Department: Facilities Management
STAFF RECOMMENDATION (Motion Ready):
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Approve First Amendment to the janitorial services agreement with ServiAmigos Solutions, LLC, to provide additional janitorial services at the MLK SportsPlex, Tom’s Park, and Ocala Skate Park over the remainder of the three-year contract term for an additional expenditure of $51,645
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place.
PROOF OF PUBLICATION:
Bid released to Diverse Small Business Enterprise (DSBE) vendors: 6/1/2022, 7/1/2022
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BACKGROUND:
Janitorial services are necessary to maintain the cleanliness and hygiene of City-operated parks, buildings, and facilities. Since the expiration of the janitorial services contracts for the restrooms at MLK SportsPlex, Tom’s Park, and Ocala Skate Park, daily and weekly cleaning services are needed for each of these locations.
FINDINGS AND CONCLUSIONS:
On July 1, 2022, the City issued RFQ#: FAC/220400 as a DSBE Program add-on solicitation for janitorial services.
A total of five (5) DSBE-certified firms responded to the solicitation; all of which are active vendors under the City’s Citywide Janitorial Services Contract, FAC/220400. ServiAmigos Solutions, LLC was found to be the lowest responsive and responsible bidder for janitorial services at MLK SportsPlex, Tom’s Park, and Ocala Skate Park. This Amendment will add MLK SportsPlex, Tom’s Park, and Ocala Skate Park as additional service locations under ServiAmigos’s existing janitorial services contract, FAC/220400-1061, for the remaining 33-month term as follows:
FISCAL IMPACT:
Funding for this contract is appropriated and encumbered in the Facilities account 001-026-321-519-51-34010 (Other Services). The total contract amount of $103,677.45 will be expensed annually.
PROCUREMENT REVIEW:
The services subject to this amendment have been procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, Robert W. Batsel, Jr.
ALTERNATIVE:
Approve, Deny, Amend