Submitted By: Christopher Ramos
presenter
Presentation By: Christopher Ramos
end
Department: Information Technology
STAFF RECOMMENDATION (Motion Ready):
title
Approve a three-year Small Municipal and County Government Enterprise Agreement with Environmental Systems Research Institute, Inc. to provide citywide geographic information system software with an estimated aggregate expenditure of $165,000
end
OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
Environmental Systems Research Institute, Inc. (“ESRI”) geographic information system (“GIS”) software is a mapping software used by most of the departments in the City. Public Services, Development Services, Emergency Services, and Utility Services use GIS to map infrastructure locations. The software provides the ability to visualize on a map where work orders are issued, crimes are committed, and permits and business licenses are issued.
The City is required to pay annual maintenance for the continued use of GIS software. This software is currently used by many operational and technical areas including Airport, Budget, Community Development Services, the Customer Service Office, Electric, Engineering, Fiber, Finance, Fire, Growth Management, Human Resources, Information Technology, Police, Public Works, Recreation & Parks, and Water Resources.
FINDINGS AND CONCLUSIONS:
The ESRI Small Municipal and County Government Enterprise Agreement (“SGEA”) is a three-year agreement that grants the City access to the ESRI GIS software. Utilizing the Enterprise Agreement (“EA”) will provide the City with numerous benefits including lower cost per unit for licensed software, substantially reduced administrative and procurement expenses, and complete flexibility to deploy software products when and where needed.
FISCAL IMPACT:
Funds for the annual maintenance renewal of $55,000 are budgeted in FY23 account # 001-035-530-516-51-52010. The remaining $110,000 will be budgeted in FY24 and FY25.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny