Submitted By: Tiffany Stewart
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Award of a five-year contract to GFL Solid Waste Southeast, LLC, for the provision of solid waste disposal services with an approximate total expenditure of $19,412,250
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
Bid released to the public: June 2, 2025
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BACKGROUND:
The Public Works Department's Sanitation Division provides approximately 17,750 residential customers with weekly curbside garbage collection. Residential garbage collection is provided between 7 a.m. and 5 p.m., Monday through Thursday (plus Fridays during holiday weeks). The approximate annual amount of residential garbage collected equals 19,000 tons. Each residential garbage truck averages two loads per day.
The City’s approximately 13,000 commercial, industrial, and multi-family customers receive solid waste collection services ranging from once a week to six times a week, with dumpster sizes ranging from two to eight cubic yards and roll-off compactors. The approximate annual amount of commercial and industrial waste collected by the Commercial Division equals 44,000 tons. Each commercial garbage truck averages two to three loads per day, up to nine trucks Monday through Friday, and two trucks on Saturday. Regular collection services are provided daily between 4 a.m. and 2 p.m., except on Sundays.
The City requires a location to dispose of the waste collected daily, as well as the disposal of city operations-generated light bulbs, traffic signal light-emitting diodes (LEDs), and end-of-service-life wood electric utility poles removed by Ocala Electric Utility. Additionally, the City requires a location for the supply and delivery of portalets for special events.
FINDINGS AND CONCLUSIONS:
On June 2, 2025, Invitation to Bid (ITB) No.: PWD/250692 was issued for solid waste disposal. The solicitation closed on June 30, 2025, with bids from Waste Pro of Florida, Inc. (Waste Pro) and GFL Solid Waste Southeast, LLC (GFL). The proposed rate from Waste Pro was $52 per ton, and the proposed rate from GFL was $59.73 per ton. The bid from Waste Pro was rejected after Waste Pro was disqualified for violating the City’s Anti-Lobbying Policy.
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Bidder Name |
Office Location |
Total Bid Amount |
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Waste Pro of Florida, Inc |
Ocala, FL |
$3,380,000.00 |
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GFL Solid Waste Southeast, LLC |
Ocala, FL |
$3,882,450.00 |
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Staff recommends approval of Contract No.: PWD/250692 Solid Waste Disposal to GFL Solid Waste Southeast, LLC effective October 1, 2025, through September 30, 2030. By way of comparison, the Marion County Transfer Station gate rate will be $65 per ton effective October 1, 2025.
FISCAL IMPACT:
Funds for this contract have been budgeted for Fiscal Year 2025-26 in the amount of $1,015,410 in account 453-023-326-534-53-34010 and $2,867,040 in account 453-023-325-534-53-34010. Funds for this contract will be budgeted in Fiscal Year 2026-27 in the amount of $1,015,410 in account 453-023-326-534-53-34010 and $2,867,040 in account 453-023-325-534-53-34010 and Fiscal Year 2027-28 in the amount of $1,015,410 in account 453-023-326-534-53-34010 and $2,867,040 in account 453-023-325-534-53-34010 and Fiscal Year 2028-29 in the amount of $1,015,410 in account 453-023-326-534-53-34010 and $2,867,040 in account 453-023-325-534-53-34010 and Fiscal Year 2029-30 in the amount of $1,015,410 in account 453-023-326-534-53-34010 and $2,867,040 in account 453-023-325-534-53-34010.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny