Submitted By: Amy Johnson
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Presentation By: Clint Welborn
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Department: Fire and Emergency Services
STAFF RECOMMENDATION (Motion Ready):
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Approve award of a piggyback agreement to Life Extension Clinics, Inc., for the provision of firefighter physical examinations with an estimated aggregate expenditure of $84,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Collective Bargaining Agreement (CBA) between the City of Ocala and the International Association of Firefighters, Local 2135, provides for physical examinations for the Fire Rescue staff consistent with National Fire Protection Association (NFPA) 1582 standards. This standard calls for physical exam, cancer and disease assessment, organ ultrasound, fitness programming and medical clearances.
FINDINGS AND CONCLUSIONS:
On August 1, 2023, the City of Clearwater issued a competitive solicitation, RFP# 53-23, for Employment-Related Health Care Services. On September 12, 2023, Life Extension Clinics, Inc. d/b/a Life Scan Wellness Centers of Tampa was awarded a contract for Employment Related Health Care Services for fire department and police department employees for a term of one year. The Clearwater contract provides the option for three additional one year renewal periods under the same terms and conditions.
In accordance with Chapter 287, Florida Statutes, and the City of Ocala’s contracting and procurement policies and procedures, the City has the legal authority to piggyback the purchase of goods and services as contracted by another governmental entity as a form of inter-governmental cooperative purchasing when seeking to utilize the same or similar services provided for in said contract. On February 18, 2026, Ocala Fire Rescue was granted a procurement exception to piggyback Clearwater Contract No. 53-23 for the provision of firefighter physical examinations through December 31, 2025. Life Extension Clinics has agreed to extend pricing and services to the City of Ocala under the same terms and conditions as Contract No. 53-23.
Fire Rescue has an ongoing need for firefighter physical examinations to remain compliant with the CBA. The services provided by Life Scan Wellness Centers through the underlying contract meet this need. The vendor has expertly offered these services for Fire Rescue in the past.
FISCAL IMPACT:
Fire Rescue budgets for these services in account 001-019-019-522-52-34010.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny