Submitted By: Paul Constable
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve piggyback agreement with Asphalt Paving Systems, Inc. for pavement maintenance and rehabilitation services for a total expenditure not to exceed $2,500,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
This agreement is for micro-surfacing streets as identified in the City’s Engineering Department Transportation Rehabilitation and Improvement Program (TRIP).
Micro-surfacing is a form of pavement preservation and life extension recommended for asphalt paved streets and roads which are in "fair" condition or better. Extending the life of streets when they are in this condition is more cost effective than waiting until they have declined to "poor" or "failed" condition when the only choice is to reclaim and reconstruct the street at a maximum cost per year of life extension. The Engineering Department has found that the optimum use of this form of pavement preservation and life extension is on relatively low traffic and lower speed roads with minimal heavy truck traffic.
FINDINGS AND CONCLUSIONS:
After a competitive solicitation process, Hernando County, Florida awarded Contract No. 23-T00029/AP (the “Hernando County Agreement”) to Asphalt Paving Systems, Inc. for the provision of premium micro-surfacing services for a term of three (3) years ending May 8, 2026. The Hernando County Agreement offers two (2) additional one-year renewal terms.
After evaluation of the Hernando County Agreement and the underlying solicitation, the Procurement and Contracting Department granted the Engineering Department’s request for a procurement exception to piggyback the Hernando County Agreement to meet the City’s micro-surfacing needs. Asphalt Paving Systems, Inc. has agreed to extend to the City of Ocala the same highly competitive pricing, which maximizes best value to the City.
The Engineering Department estimates usage of this contract will not exceed $2,500,000 for the initial three-year term.
FISCAL IMPACT:
Funding is available for Fiscal Year 2024 in G/L account # 091-020-255-541-54-46010 in the amount of $1,000,000 and will be appropriated in the upcoming years as needed.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny