Submitted By: Robert Whitehead
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Presentation By: Doug Peebles
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Department: Electric Utility
STAFF RECOMMENDATION (Motion Ready):
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Approve agreement with Powerserve Technologies, Inc. for the provision of design and furnishing of relays and panels for the Dearmin and Water Plant Substations in the amount of $298,373
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
Invitation to Bid was released to the public on 4/29/2025
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BACKGROUND:
In May 2023, City Council approved the purchase of two auto transformers for the Dearmin Substation as part of Ocala Electric Utility’s infrastructure modernization plan. In conjunction with this upgrade, the utility will transition from mechanical relays to advanced microprocessor-based relays.
These modern relays offer faster response times, enhanced protection and control, real-time monitoring, and integration with smart grid systems. This upgrade will improve system reliability, reduce operational costs, and support future energy demands.
FINDINGS AND CONCLUSIONS:
On April 29, 2025, the City issued Invitation to Bid (ITB) No. ELE/250610 for the design and furnishing of relays and panels for the Dearmin and Water Plant substations.
On May 22, 2025, bids were received from four vendors. The bid from Electrical Power Products, Inc. was rejected as non-responsive due to failure to meet the response requirements as outlined in the solicitation. Bid results for the remaining responsive bidders are summarized below:
Powerserve Technologies, Inc. was found to be the lowest responsive and responsible bidder with a total bid of $298,372.38. The investment aligns with Ocala Electric Utility’s commitment to long-term resilience, improved service delivery, and a more efficient, data-driven electric grid.
Staff recommends approval of the contract award to Powerserve Technologies, Inc.
FISCAL IMPACT:
Funding for this project is budgeted in the Fiscal Year 2024-25 account #332-032-167-531-69-65010.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
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• Deny