Submitted By: Tiffany Stewart
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve the use of multiple cooperative purchasing agreements for the purchase of three solid waste roll-off compactor trucks and ten compactor units in the amount of $1,129,587
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Public Works Sanitation Division collects solid waste within the city limits of Ocala. Collection of solid waste from commercial customers and multi-family complexes has historically utilized dumpsters ranging in size from two to eight cubic yards with service up to six times per week.
FINDINGS AND CONCLUSIONS:
Dense, rapid development and the limitation of the short block design in downtown Ocala have created challenges and opportunities.
The challenges have been finding adequate space to place enough dumpsters, a capacity issue, to efficiently collect the increasing amount of solid waste generated by businesses as infill and redevelopment compete for space, maintain cleanliness, and protect public health. The solution is to replace dumpsters with self-contained compactor units in several downtown locations. Dumpsters in the city-owned alleys behind the Brick City Southern Kitchen & Whiskey Bar and the Ivy House will be replaced with 20-cubic yard self-contained compactor units. The dumpsters at the end of SE 2nd Street adjacent to the Bank Street Patio Bar, in the parking lot behind the Marion Theatre, and Lot 7 south of American Pawn will also be replaced with self-contained compactor units.
Citywide, Ocala has experienced an upsurge in both entitlement and construction of multi-family development. The Sanitation Division can easily service the amount of solid waste generated by these developments. The developers of these complexes are increasingly requesting the service be provided with roll-off compactors instead of dumpsters. The trucks used to service the downtown compactor units can also be used to provide service to multi-family complexes.
Purchasing three roll-off compactor trucks and ten compactor units solves these challenges and meets the changing needs of our customers. The vehicles and compactors will be purchased using American Rescue Plan Act (ARPA) funds utilizing the Florida Sheriffs Association Cooperative Purchasing Program and Sourcewell Cooperative Purchasing agreements. Both are competitively bid and awarded. Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide that aggregate their members’ purchasing power to achieve greater volume discounts. The underlying solicitations for these cooperative purchasing agreements have been evaluated and determined by the City’s Procurement Department to be cost-effective and to afford the best value.
As a political subdivision of the State of Florida, the City of Ocala qualifies as an eligible user of direct purchase contracts solicited and negotiated by the Florida Sheriffs Association (FSA). Purchasing agreement No.: FSA23-VEH21.0 was awarded by FSA for a contract term commencing October 1, 2023, and ending September 30, 2025. Three roll-off compactor trucks will be purchased using this agreement.
The City will be utilizing Sourcewell Cooperative Agreement No.: 040621-MEC, which expires on June 2, 2025, to purchase ten (10) compactor units comprised of six (6) 20-yard compactors, and four (4) 34-yard compactors.
FISCAL IMPACT:
ARPA funds have been allocated to account 453-060-332-534-69-64010 in the amount of $1,129,587.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny