Submitted By: Tom Duncan
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Presentation By: Tom Duncan
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Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
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Approve a contract between the City of Ocala and Cummins, Inc D/B/A Cummins Sales and Service for engine and transmission replacement services on an as-needed basis not to exceed $1,340,270
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
Bid released to the public May 1, 2025
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BACKGROUND:
To provide ongoing maintenance for SunTran fixed-route transit buses, it is necessary to rebuild or replace the engine, transmission, and related components once a vehicle has exceeded 40 percent of its useful life. For heavy-duty transit buses, the Federal Transit Administration (FTA) defines the useful life as 12 years or 500,000 miles, with the 40 percent threshold occurring at approximately 4.8 years or 200,000 miles. This overhaul is a preventative maintenance strategy designed to help ensure that each vehicle reaches its full FTA-defined useful life, in accordance with FTA Circular 5010.1F, Chapter IV, Section 4.g.
FINDINGS AND CONCLUSIONS:
On May 1, 2025, the City of Ocala issued Invitation to Bid (ITB) No. SUN/250665 for the provision of these services. Two vendors responded to the solicitation, and the bid tabulations are included in the agenda attachments. The bidder meeting all requirements was Cummins, Inc. D/B/A Cummins Sales and Service. Cummins, Inc. The scope of work had 4 line item options:
1. cost to purchase an engine
2. cost to purchase a transmission
3. cost to install an engine and related components
4. cost to install a transmission and related components
Reliable Transmission submitted a bid on only the option to purchase a transmission and their price ($12,100.00) is higher than Cummins’ price ($6,250.00).
The total amount ($1,340,270.00) is the maximum potential spend if the City had Cummins, Inc., install 10 engines and 10 transmissions over a 3-year period.
FISCAL IMPACT:
This project requires no local match and will be funded through accounts 494-060-490-544-54-46010 and 494-050-450-544-54-46010, as well as Fiscal Year 2025 FTA Section 5307 Funds (pending award).
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny