Submitted By: James Haynes
presenter
Presentation By: James Haynes
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Department: Community Development Services
STAFF RECOMMENDATION (Motion Ready):
title
Adopt Budget Resolution 2025-140 amending the Fiscal Year 2024-25 budget to accept and appropriate funds from the U.S. Department of Housing and Urban Development for the Marion County’s Continuum of Care Homeless Management Information System 2022-2023 program year grant in the amount of $209,173
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Continuum of Care (CoC) Program is designed, among other things, to promote community-wide commitment to the goal of ending homelessness and provide funding for efforts by local governments to quickly house homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homeless. CoC Program grant funds may be used for a range of eligible activities including paying for Homeless Management Information Systems (HMIS).
On February 4, 2020, the City of Ocala (“City”) and Marion County entered into an interlocal agreement for the creation of the Ocala/Marion County Joint Office on Homelessness. The City subsequently entered into a separate Memorandum of Understanding with the FL-514 Ocala/Marion County Continuum of Care Board to enable the City to serve as the Lead Agency and assume oversight of the duties and responsibilities of the HMIS and coordinated entry system. As the HMIS Lead Agency, the City would be responsible for submitting an HMIS grant application on behalf of and in support of the Ocala/Marion County Continuum of Care.
FINDINGS AND CONCLUSIONS:
On August 23, 2023, in response to the U.S. Department of Housing and Urban Development’s (HUD) Notice of Funding Opportunity for the FY2023 Continuum of Care (CoC) Competition Award, the City submitted a New Project Application for HMIS Software and Personnel for the benefit of the Ocala/Marion County Continuum of Care. City Manager, Pete Lee, was identified as the Authorized Certifying Official for the Continuum of Care Program.
On August 13, 2024, the City of Ocala was awarded HUD’s CoC Program Project Grant No. FL1026T4H142300 in the amount of $209,173. These funds will be utilized to fund the annual cost of Wellsky, the CoC’s HMIS software, its training site, and cover personnel expenses for an additional full-time employee and the existing HMIS Coordinator position for the term October 1, 2024, through September 30, 2025. The associated funds were made available for reimbursement on or around January 14, 2025.
The Grant Agreement was executed by Mr. Lee on August 20, 2024. Pursuant to transmittal instructions, the Grant Agreement was required to be executed by the individual identified as the Approving Official under the New Project Application. Transmittal instructions expressly prohibit signatories other than the individual previously identified.
In compliance with Council’s Resolution No. 2020-22, all contracts in excess of the City Manager’s limits of approval are to be brought to City Council for approval. This agenda item is intended to comply with that requirement.
FISCAL IMPACT:
Revenue Source:
346-331-000-000-09-33161 HUD HMIS Grant $209,173
Expenses:
346-060-638-554-55-12020 Salaries & Wages - Genl Emp $114,766
346-060-638-554-55-21010 FICA Taxes $ 8,791
346-060-638-554-55-22012 Retirement - Gen Emp - DC $ 9,904
346-060-638-554-55-23010 Life & Health Insurance $ 21,147
346-060-638-554-55-40010 Travel & Training $ 6,150
346-060-638-554-55-41010 Communication Svcs $ 1,440
346-060-638-554-55-52010 Operating Supplies $ 3,000
346-060-638-554-55-52045 S/Ware-Subscript Based (SBITA) $ 40,975
346-060-638-554-55-52060 Mach & Equip $1000-$4999 $ 3,000
Total $209,173
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
• Adopt with Changes
• Table
• Deny
BUDGET RESOLUTION 2025-140
A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 BUDGET TO ACCEPT AND APPROPRIATE FUNDS FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR MARION COUNTY’S CONTINUUM OF CARE HOMELESS INFORMATION SYSTEM 2022-2023 PROGRAM YEAR GRANT IN THE AMOUNT OF $209,173
WHEREAS, on Feb. 4, 2020, the City entered an interlocal agreement with Marion County to create the Ocala/Marion County Joint Office on Homelessness; and
WHEREAS, the City entered into a separate Memorandum of Understanding with FL-514 Ocala/Marion County Continuum of Care (CoC) Board for the City to assume the duties and responsibilities of the Homeless Management Information System (HMIS) and Coordinated Entry System; and
WHEREAS, the U.S. Department of Housing and Urban Development awarded the Ocala-Marion County CoC an HMIS grant in the amount of $209,173 to support the HMIS program; and
WHEREAS, the CoC must provide a 25% match to the grant in either in-kind services or cash; and
WHEREAS, the City will use general fund salaries from the Office of Homeless Prevention as its matching funding.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2024-25 budget be amended as outlined below to appropriate funding as follows:
SOURCE:
346-331-000-000-09-33161 HUD HMIS Grant $209,173
USE:
346-060-638-554-55-12020 Salaries & Wages - Genl Emp $114,766
346-060-638-554-55-21010 FICA Taxes $ 8,791
346-060-638-554-55-22012 Retirement - Gen Emp - DC $ 9,904
346-060-638-554-55-23010 Life & Health Insurance $ 21,147
346-060-638-554-55-40010 Travel & Training $ 6,150
346-060-638-554-55-41010 Communication Svcs $ 1,440
346-060-638-554-55-52010 Operating Supplies $ 3,000
346-060-638-554-55-52045 S/Ware-Subscript Based (SBITA) $ 40,975
346-060-638-554-55-52060 Mach & Equip $1000-$4999 $ 3,000
Total $209,173
This resolution adopted this 18th day of March 2025.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Kristen M. Dreyer
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager