Submitted By: Hector Colon
presenter
Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
title
Adopt Budget Resolution 2025-163 amending the Fiscal Year 2024-25 budget to transfer funds from the Water Resources Reserve for Contingency account for professional services in the amount of $550,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Economic Hub, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Water Resources Engineering budget for professional services in fiscal year 2024-25 is has already been encumbered. Growth and the need to update and expand utility services within the city require additional consulting engineering and architectural services for various projects this fiscal year. The projects listed below are vital for the daily function and maintenance of the system.
FINDINGS AND CONCLUSIONS:
The Water Resources Engineering division has requested a proposal from Architecture Studio, Inc. for architectural and engineering consulting services to design and permit the new Water Resources Utility Maintenance Complex. A proposal was requested from Kimley-Horn and Associates, Inc. to develop a comprehensive Reclaimed Water Master Plan update. Lastly, a separate proposal was requested from Kimley-Horn and Associates, Inc. to conduct a comprehensive Biosolids System Evaluation study for Water Reclamation Facility #3.
• Architecture Studio, Inc. - Water Resources Utility Maintenance Complex - $279,000
• Kimley-Horn and Associates, Inc. - Reclaimed Water Master Plan - $88,209
• Kimley-Horn and Associates, Inc. - Biosolids System Evaluation - $80,586
Task Work Orders (TWOs) for these proposals are provided in the general business portion of this agenda. The additional funding will cover the TWOs listed above and additional TWOs for the remainder of the fiscal year. Staff recommends approval.
FISCAL IMPACT:
The Water Resources Reserve for Contingency account 455-099-999-536-81-99800 is an appropriate use for the professional services funding in the amount of $550,000. The expense account is 455-020-302-536-53-31010.
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
NA
ALTERNATIVE:
• Adopt with Changes
• Table
• Deny
BUDGET RESOLUTION 2025-163
A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 BUDGET TO TRANSFER FUNDS FROM THE WATER RESOURCES RESERVE FOR CONTINGENCIES ACCOUNT FOR PROFESSIONAL SERVICES IN THE AMOUNT OF $550,000
WHEREAS, due to the overall growth within the city, there is a need to update and expand the utility services; and
WHEREAS, the City issued proposals for consulting engineering and architectural services for various projects; and
WHEREAS, the total amount of the original professional services budget has already been encumbered; and
WHEREAS, there are additional projects that need to be funded this fiscal year; and
WHEREAS, the City has requested a proposal from Architecture Studio, Inc. for architectural and engineering consulting services to design and permit the new Water Resources Complex; and
WHEREAS, the City has requested a proposal from Kimley-Horn and Associates, Inc. to develop a comprehensive Reclaimed Water Master Plan update; and
WHEREAS, the City has requested a proposal from Kimley-Horn and Associates, Inc. to conduct a comprehensive Biosolids System Evaluation study for Water Reclamation Facility No. 3; and
WHEREAS, an additional $550,000 is needed for the requested services; and
WHEREAS, the Water Resources Reserve for Contingencies account has a balance of $3,785,115 and is an appropriate use of the project funding.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2024-25 budget be amended as outlined below to appropriate funding as follows:
SOURCE:
455-099-999-536-81-99800 Reserve for Contingency ($550,00)
USE:
455-020-302-536-53-31010 Professional Services $550,000
This resolution adopted this ______ day of ______________________, 2025.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Kristen M. Dreyer
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager