Submitted By: Christina Guy
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Presentation By: Liza Warmuth
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Department: Fleet
FORMAL TITLE:
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Additional expenditures under the Florida Department of Management Services contract for the purchase of tires, tubes, and services in the amount of $250,000 for an increased aggregate expenditure of $710,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Fleet Management Department oversees a fleet comprising approximately 2,000 vehicles, including cars, light trucks, Class 8 heavy-duty trucks, and off-road equipment. Annually, more than 1,600 tires utilized by various City departments require repair or replacement. To meet these needs, Fleet Management acquires new tires and related services through competitive contracts. These services include installation, retread service, alignments, wheel balancing, and 24/7 emergency roadside service.
On October 1, 2024, City Council approved the City’s utilization of the Florida Department of Management Services Alternate Contract Source Agreement for Tires, Tubes and Services (Contract No. 25172500-24-ACS), for tire purchases and related services, up to an expenditure threshold of $275,000. Munis contract FLT/250010 was established with a contract term expiration date of June 30, 2027.
On February 3, 2026, City Council approved an additional expenditure of $185,000, bringing the aggregate expenditure to $460,000.
FINDINGS AND CONCLUSIONS:
Since the inception of Contract No. FLT/250010, total expenditure has amounted to $441,990, leaving a remaining balance of $18,010. Due to increased global prices for raw rubber, escalating logistics costs, and an unanticipated demand for tires and related services, Fleet staff anticipate that an additional $250,000 will be necessary to fulfil the contract requirements throughout its full term. This supplementary funding will provide staff with adequate authorization to address projected needs until the conclusion of the contract period.
Staff recommends approving additional expenditures of $250,000 under the agreement for tires and tire-related services and repairs through the contract expiration date of June 30, 2027.
FISCAL IMPACT:
Funds are available in account 001-025-523-519-51-46010 - Fleet Repair and Maintenance and will be likewise through Fiscal Year 2026-27.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
This Agreement was reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny