Submitted By: Christina Guy
presenter
Presentation By: Liza Warmuth
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Department: Fleet
FORMAL TITLE:
title
Budget Resolution 2025-175 to amend the Fiscal Year 2024-25 budget to transfer funds from the General Liability fund for the purchase of four replacement vehicles for the Ocala Police Department in the amount of $80,743
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
The vehicles below were declared total losses after major collisions.
|
Accident Date |
Department |
Vehicle |
Make/Model |
Risk Insurance |
|
10/27/2023 |
Ocala Police |
04-020 |
2018 Ford Interceptor |
$20,584 |
|
08/25/2024 |
Ocala Police |
04-044 |
2019 Ford Interceptor |
$21,780 |
|
11/21/2023 |
Ocala Police |
04-048 |
2019 Ford Interceptor |
$22,807 |
|
09/11/2024 |
Ocala Police |
04-055 |
2019 Ford Interceptor |
$15,572 |
FINDINGS AND CONCLUSIONS:
Fleet recommends replacing vehicles 04-020, 04-044, 04-048, and 04-055 with new police-rated pursuit vehicles for the Ocala Police Department's critical operations. Insurance proceeds will be utilized to fund the purchase from Alan Jay Fleet Sales (Sourcewell Contract #2025-091521-NAF).
FISCAL IMPACT:
The total replacement cost for the four vehicles amounts to $250,564. Funding of $80,743 will be sourced from the City’s General Liability Insurance Fund (626-099-999-590-81-45020). The remaining balance of $169,821 will be drawn from the Ocala Police Department’s Machinery & Equipment account (001-018-602-521-66-64010). The attached budget resolution provides a detailed allocation of funds to the respective accounts to facilitate the purchase.
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
- Approve with Changes
- Table
- Deny
BUDGET RESOLUTION 2025-175
A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 BUDGET TO SUPPORT THE REPLACEMENT OF FOUR VEHICLES APPRAISED AS A TOTAL LOSS AND TRANSFER FUNDS FROM THE GENERAL LIABILITY FUND TO THE GENERAL FUND IN THE AMOUNT OF $80,743
WHEREAS city vehicles 04-020, 04-044, 04-048, and 04-055 were involved in separate major vehicle collisions resulting in the vehicles being appraised as a total loss; and
WHEREAS, the total replacement cost is $250,564; and
WHEREAS, the general liability fund will cover $20,584 toward the replacement of 04-020, $21,780 toward the replacement of 04-044, $22,807 toward the replacement of 04-048, and $15,572 toward the replacement of 04-055 for a total of $80,743; and
WHEREAS, the remaining $169,821 will be paid from the Ocala Police Department’s Machinery & Equipment account; and
WHEREAS, the replacement vehicles will utilize Sourcewell Contract 2025-091521-NAF pricing.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2024-25 budget be amended as outlined below.
SOURCE:
626-099-099-590-81-45020 General Liability Fund – Insurance Claims Exp ($80,743)
001-381-000-000-19-38626 General liability – Trf In – Genl Liab Claims Fund $80,743
USE:
626-099-999-590-81-91001 General Liab Fund – Trf to General Fund $80,743
001-018-602-521-66-64010 General Fund – OPD Mach/Equipment $80,743
This resolution adopted this ______ day of ______________________, 2025.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Kristen M. Dreyer
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager