Submitted By: Marcella Hughes
presenter
Presentation By: Peter Brill
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Department: Finance
STAFF RECOMMENDATION (Motion Ready):
title
Adopt Budget Resolution 2025-116 amending the Fiscal Year 2023-24 budget to appropriate funds to support expenditures incurred as a result of Hurricane Helene in the amount of $600,869
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
On September 24, 2024, Tropical Storm Helene strengthened into a hurricane before landfall on Florida’s Coast. On September 28, 2024, President Joseph R. Biden, Jr. approved an emergency declaration for Florida. On September 24, 2024, Governor Ron DeSantis approved executive order 24-209, declaring a statewide emergency due to Hurricane Helene. Furthermore, on September 23, 2024, Marion County requested a declaration of state of local emergency due to the threat of harm to human life and property from the possible impact of Hurricane Helene.
FINDINGS AND CONCLUSIONS:
During Fiscal Year 2023-24, the City incurred expenses related to Hurricane Helene totaling $600,869. Hurricane Helene is in the process of being a declared FEMA event for Marion County, which will result in the City accruing all expenses for Fiscal Year 2023-24 and finalizing the expenses in Fiscal Year 2024-25.
FISCAL IMPACT:
As detailed below, budget reserves totaling $600,869 will be used to support Fiscal Year 2023-24 expenditures caused by Hurricane Helene.
Staff recommends and seeks approval of the fund allocations for hurricane-related city expenses as follows:
General Fund $ 63,402
¾ Mill Fund 5,186
Gas Tax Fund 12,030
Stormwater Utility Fund 21,795
Sanitation Fund 7,950
Water/Sewer Fund 33,139
Electric Fund 425,854
Fiber Fund 31,513
Total Expenditures $600,869
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
• Adopt with Changes
• Table
• Deny
BUDGET RESOLUTION 2025-116
A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET TO APPROPRIATE FUNDS TO SUPPORT EXPENDITURES INCURRED AS A RESULT OF HURRICANE HELENE IN THE AMOUNT OF $600,869
WHEREAS, on September 28, 2024, President Joseph R. Biden, Jr. approved an emergency declaration for the State of Florida; and
WHEREAS, on September 24, 2024, due to the threat of Hurricane Helene, Governor Ron DeSantis declared a state of emergency for the entire State of Florida by issuing executive order 24-209; and
WHEREAS, on September 23, 2024, Marion County, Florida requested a declaration of state of local emergency for the possible threat of harm to life and property due to Hurricane Helene; and
WHEREAS, Marion County as a whole is still gathering data to find out if they meet the threshold to qualify the County to receive reimbursement of expenditures from the Federal Emergency Management Agency. The City will have to use reserves in order to fund the expenses incurred for Hurricane Helene.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2023-24 budget be amended as outlined below.
Hurricane Helene Related City Expenses:
SOURCE:
001-099-999-513-81-99800 Reserve for Contingencies ($ 63,402)
USE:
001-099-963-999-99-12020 Salaries & Wages $ 26,089
001-099-963-999-99-14010 Overtime 16,962
001-099-963-999-99-15050 Special Pay - Executive Life 3
001-099-963-999-99-21010 Fica Taxes 3,175
001-099-963-999-99-22012 Retirement - Gen Emp - Dc 2,156
001-099-963-999-99-23010 Life & Health Insurance 9,141
001-099-963-999-99-34010 Other Services 2,902
001-099-963-999-99-52010 Operating Supplies - Other 2,974
Total General Fund $ 63,402
SOURCE:
091-099-999-541-81-99999 Reserve for Fund Balance ($ 5,186)
USE:
091-099-963-999-99-12020 Salaries & Wages $ 3,912
091-099-963-999-99-14010 Overtime 660
091-099-963-999-99-21010 Fica Taxes 298
091-099-963-999-99-22012 Retirement - Gen Emp - Dc 316
Total ¾ Mill Fund $ 5,186
SOURCE:
109-099-999-541-81-99999 Reserve for Contingencies ($ 12,030)
USE:
109-099-963-999-99-12020 Salaries & Wages - Genl Emp $ 5,719
109-099-963-999-99-14010 Overtime 4,832
109-099-963-999-99-21010 Fica Taxes 773
109-099-963-999-99-22012 Retirement - Gen Emp - Dc 706
Total Tax Fund $ 12,030
SOURCE:
158-099-999-538-81-99800 Reserve for Contingencies ($ 21,795)
USE
158-099-963-999-99-12020 Salaries & Wages $ 9,888
158-099-963-999-99-14010 Overtime 2,948
158-099-963-999-99-21010 Fica Taxes 947
158-099-963-999-99-22012 Retirement - Gen Emp - Dc 775
158-099-963-999-99-23010 Life & Health Insurance 3,382
158-099-963-999-99-34010 Other Services 3,188
158-099-963-999-99-52010 Operating Supplies - Other 667
Total Stormwater Utility Fund $ 21,795
SOURCE:
453-099-999-534-81-99800 Reserve for Contingencies ($ 7,950)
USE:
453-099-963-999-99-12020 Salaries & Wages $ 3,375
453-099-963-999-99-14010 Overtime 268
453-099-963-999-99-21010 Fica Taxes 261
453-099-963-999-99-22012 Retirement - Gen Emp - Dc 204
453-099-963-999-99-34010 Other Services 3,842
Total Sanitation Fund $ 7,950
SOURCE:
455-099-999-536-81-99800 Reserve for Contingencies ($ 33,139)
USE:
455-099-963-999-99-12020 Salaries & Wages $ 18,635
455-099-963-999-99-14010 Overtime 4,802
455-099-963-999-99-21010 Fica Taxes 1,716
455-099-963-999-99-22012 Retirement - Gen Emp - Dc 1,716
455-099-963-999-99-23010 Life & Health Insurance 5,089
455-099-963-999-99-52010 Operating Supplies - Other 1,181
Total Water/Sewer Fund $33,139
SOURCE:
457-099-999-531-81-99800 Reserve for Contingencies ($ 425,854)
USE:
457-099-963-999-99-12020 Salaries & Wages $ 70,032
457-099-963-999-99-14010 Overtime 169,907
457-099-963-999-99-15050 Special Pay - Executive Life 2
457-099-963-999-99-21010 Fica Taxes 17,867
457-099-963-999-99-22012 Retirement - Gen Emp - Dc 10,072
457-099-963-999-99-23010 Life & Health Insurance 26,606
457-099-963-999-99-34070 Other Services-Trees 29,146
457-099-963-999-99-46010 Repair & Maintenance 76,877
457-099-963-999-99-52010 Operating Supplies - Other 17,528
457-099-963-999-99-52012 Small Tool 7,817
Total Electric Fund $ 425,854
SOURCE:
490-099-999-539-81-99800 Reserve for Contingencies ($ 31,513)
USE:
490-099-963-999-99-12020 Salaries & Wages $ 6,190
490-099-963-999-99-14010 Overtime 14,234
490-099-963-999-99-15050 Special Pay - Executive Life 3
490-099-963-999-99-21010 Fica Taxes 1,513
490-099-963-999-99-22012 Retirement - Gen Emp - Dc 1,549
490-099-963-999-99-23010 Life & Health Insurance 2,864
490-099-963-999-99-46010 Repair & Maintenance 4,860
490-099-963-999-99-52010 Operating Supplies - Other 300
Total Fiber Fund $ 31,513
This resolution adopted this ______ day of ______________________, 2024.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Barry Mansfield
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager