Submitted By: Tiffany Stewart
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve award of a three-year contract to Dragonfly Pond Works, LLC for stormwater ground maintenance services for the City’s southeast section in the amount of $343,980
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
Bid Released to Public: 10/2/2024
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BACKGROUND:
The Public Works Stormwater Division is responsible for mowing drainage retention areas and stormwater system conveyance ditch lines. The mowing is based on a set number of cuts per month for each month of the calendar year. The scheduled mowing ensures an acceptable appearance and helps maintain system capacity and performance. Public Works does not have the staffing to complete these services.
FINDINGS AND CONCLUSIONS:
On October 2, 2024, the City of Ocala issued an Invitation to Bid (ITB) No.: PWD/241018 for Stormwater Drainage Retention Areas Maintenance - Southeast Section. Nine bids were received and one bid, Rock’s Handy Man & Lawn Service, LLC, was rejected for not attending the mandatory pre-bid meeting. The responsive bidders were as follows:
Dragonfly Pond Works, LLC was found to be the lowest responsive and responsible bidder. Staff recommends approval of the contract award to Dragonfly Pond Works, LLC for a three-year term beginning March 1, 2025, through February 29, 2028, with two optional one-year renewals.
FISCAL IMPACT:
Funding for this contract has been budgeted in account 158-023-430-538-53-34010 for Fiscal Year 2024-25 in the amount of $98,280; $114,660 will be budgeted for Fiscal Year 2025-26; $114,660 will be budgeted for Fiscal Year 2026-27; and $16,380 will be budgeted for Fiscal Year 2027-28.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny