Submitted By: James Haynes
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Presentation By: James Haynes
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Department: Community Development Services
STAFF RECOMMENDATION (Motion Ready):
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Approve award of contract to Bruce Wayne Wiley, LLC, for residential rehabilitation services for the Stein residence located on NE Sixth Street with a total project cost not to exceed $127,020
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
Bid Released to Public 2/15/2024 via ProFx
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BACKGROUND:
On May 2, 2023, the City’s Community Development Services (CDS) Department received a request for assistance with housing rehabilitation from a low-income family. CDS conducted a structural evaluation of the home. It was determined that the following services are required to bring the home into compliance with current building standards: roof replacement; mold remediation; replacement of HVAC and attic insulation; replacement of 22 windows; upgrade of electrical; partial flooring replacement, repair of home exterior; painting of interior and exterior; and termite treatment and damage repair.
FINDINGS AND CONCLUSIONS:
On February 15, 2024, the City issued Invitation to Bid (ITB) No. CDS/240289 for residential rehabilitation services for the Stein property. Responses were received from three contractors and Algat Enterprises, Inc. of Orlando, Florida was originally found to be the lowest responsive bidder, with a bid of $108,000. On April 2, 2024, the City’s contract with Algat Enterprises, Inc. of Orlando Florida was approved.
Since that time, staff from both the Procurement and Contracting and CDS Departments have made several attempts (approximately ten) to have the formal contract for the Stein project executed by Algat Enterprises, Inc., to no avail. On May 31, 2024, a Notice of Contract Cancellation was issued to Algat Enterprises, Inc. by the City’s Procurement Manager effectively rescinding the award. The next lowest responsive and responsible bidder, Bruce Wayne Wiley, LLC, confirmed their continued interest in the project and verified their pricing proposal as bid.
Staff recommends approving the award of Contract No. CDS/240289 to Bruce Wayne Wiley, LLC in the amount of $127,020, for the rehabilitation services required for the Stein property. This project will be funded by the City’s Home Investment Partnership Program (HOME) Grant.
FISCAL IMPACT:
Funding for this contract is available in the Fiscal Year 2023-24 budget in account 001-050-501-554-55-34010.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny