Submitted By: Joshua Sasso
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Presentation By: Joshua Sasso
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Department: Police
STAFF RECOMMENDATION (Motion Ready):
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Approve the purchase of new Getac body-worn cameras utilizing OMNIA Partners’ Cooperative Purchasing Agreement in an amount not to exceed $295,529
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, .
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
On May 19, 2020, City Council approved a piggyback agreement with SHI International Corp. (SHI) for the initial installation and implementation of Getac in-car video and body camera systems for Ocala Police Department (OPD).
OPD’s Information Technology Department now requests approval to purchase replacement body-worn cameras and docks. These devices are critical for use in law enforcement and are also used in other City departments including Parks & Recreation and Code Enforcement. With this upgrade, the City’s security staff will also be able to wear these devices. Body-worn cameras are vital in the collection of evidence and the review of interactions with the public. The newer devices will allow for the Real Time Crime Center to have streaming access to events as they are happening to monitor situations and provide real-time analysis to emergent events.
FINDINGS AND CONCLUSIONS:
Ensuring that these devices are functional, technologically supported, and in proper working condition is vital to the mission of the Ocala Police Department and the City. This purchase will help ensure that over the next three years this equipment will meet the high standards necessary for the Ocala Police Department to protect the citizens of Ocala
PCN Strategies is an authorized reseller of Getac products and services for Synnex Corporation. As a political subdivision of the State of Florida, the City of Ocala qualifies as an eligible user of OMNIA Partners’ cooperative purchasing agreement for cyber security solutions and associated products and services with TD Synnex Corporation, Contract No. R200803. Contract No. R200803 was awarded on October 1, 2020 for an initial term of three years and has been renewed by OMNIA Partners for both of the available renewal periods through September 30, 2025.
Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide who aggregate their members’ purchasing power to achieve greater volume discounts. The underlying solicitation for OMNIA Partners Contract No. R200803 has been evaluated and determined by the City’s Procurement Department to be cost-effective and to afford best value.
FISCAL IMPACT:
The purchase will fall under the OMNIA Partners Cooperative purchasing agreement with an estimated expenditure amount of $295,529 using existing funds in the Fiscal Year 2023-24 Police Department budget from accounts 001-018-811-521-66-31010, 001-018-811-521-52-52045, and 001-018-811-521-52-52050. This purchase will be tracked by Munis contract number 240963.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The city’s standard and approved purchase order terms and conditions shall govern this purchase. Any terms and conditions offered by the suppliers will be reviewed for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny