Submitted By: Jared Sieg / Susan Dobson
presenter
Presentation By: Michael Balken
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Department: Police
STAFF RECOMMENDATION (Motion Ready):
title
Approve continued use of the renewed Bradford County Agreement and expenditures for the purchase of vehicle and non-vehicle accessories with Dana Safety Supply, Inc. through September 30, 2029, for an aggregate amount of $425,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, .
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
After a competitive solicitation process, Bradford County, Florida, awarded Contract No. BCSO2019-01 (the “Bradford County Agreement”) to Dana Safety Supply, Inc. (“Dana Supply”) for the provision of certain public safety/emergency vehicle and non-vehicle accessories for a term of five years, commencing July 15, 2019, and ending July 14, 2024. The Bradford County Agreement offers one optional five-year renewal period upon mutual agreement of the parties.
On November 29, 2021, the Ocala Police Department (OPD) was granted a procurement exception to piggyback the Bradford County Agreement for the ongoing purchase of vehicle and non-vehicle accessories. Since the contract inception, the City Council has approved $445,630 for vehicle and non-vehicle accessory expenditures under Contract No. OPD/211083. OPD has utilized the Bradford County Agreement to purchase Sig Sauer firearms and other equipment from Dana Safety Supply, Inc.
FINDINGS AND CONCLUSIONS:
On June 18, 2024, Bradford County executed its option to renew the Bradford County Agreement for the sole five-year renewal term available under the Agreement, thereby extending the contract term through July 14, 2029. OPD seeks approval of its continued use of the Bradford County Agreement and anticipates that an additional $425,000 will be necessary to cover anticipated expenditures for firearms, firearm and vehicle accessories, and ammunition from Dana Safety Supply, Inc. through the end of the renewal term, as follows:
|
FISCAL YEAR |
DESCRIPTION OF COMMODITIES |
AMOUNT |
|
2025 |
Firearms, firearm/vehicle accessories, ammunition |
$85,000 |
|
2026 |
Firearms, firearm/vehicle accessories, ammunition |
$85,000 |
|
2027 |
Firearms, firearm/vehicle accessories, ammunition |
$85,000 |
|
2028 |
Firearms, firearm/vehicle accessories, ammunition |
$85,000 |
|
2029 |
Firearms, firearm/vehicle accessories, ammunition |
$85,000 |
|
|
TOTAL |
$425,000 |
FISCAL IMPACT:
Purchases under the Bradford County Agreement will continue to be tracked by Munis Contract Number OPD/211083.
Funding for the additional purchases is budgeted in expenditure accounts 001-018-822-521-52-52030, and 001-018-822-521-52-52060.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s standard and approved Purchase Order terms and conditions will govern the purchase of these goods.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny