Submitted By: Danielle Phillips
presenter
Presentation By: Darren Park
end
Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
title
Approve a two-year contract with Grandview Landscaping Services, Inc. for street sweeping services with an expenditure of $400,000
end
OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
Bid released to the public: 1/12/24
body
BACKGROUND:
The Public Works Stormwater Division is requesting approval of contract #PWD/240267 utilizing Grandview Landscaping Services, Inc. to provide street sweeping services for City-maintained curbed roads and parking lots. The contractor will sweep year-round on a set schedule but may also be called upon to provide services as the need arises for special events and emergencies. Street sweeping is desirable to keep roadways free of debris that accumulates and could cause a blockage in the stormwater drainage system.
FINDINGS AND CONCLUSIONS:
On January 12, 2024, Invitation to Bid (ITB) No.: PWD/240267 was released for the provision of two years of street sweeping services. Five bids were received with the following results:
Grandview Landscaping Services, Inc. was the lowest responsive and responsible bidder. The Public Works Stormwater Division does not have the staffing to perform this task themselves in a timely manner.
Staff recommends approval of the contract with Grandview Landscaping Services, Inc. for a two-year term beginning March 6, 2024, through March 5, 2026, with an option for up to two (2) one-year renewals.
FISCAL IMPACT:
Funding for this contract is budgeted in 158-023-430-538-53-34010 in the amount of $83,454 for Fiscal Year 2023-24; $200,000 will be budgeted for Fiscal Year 2024-25; and $116,546 will be budgeted for Fiscal Year 2025-26.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement has been reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny