Submitted By: Tye Chighizola
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Presentation By: Tammi Haslam
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Department: Growth Management
STAFF RECOMMENDATION (Motion Ready):
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Adopt Budget Resolution 2024-122 amending the Fiscal Year 2023-24 budget to appropriate funds from the Building Fund Reserve for the ProjectDox software integration with the Community Development software system in the amount of $33,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Economic Hub
PROOF OF PUBLICATION:
N/A
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BACKGROUND: In August 2023, the City entered into an agreement with CentralSquare Technologies, LLC to upgrade and migrate to the cloud-permitting software, Community Development, from our current software systems (Trakit and GovSense). The City must ensure our plan review system (ProjectDox) coordinates with the new software as part of the implementation process. Staff is proposing to amend our agreement with ProjectDox to add services in the amount of $33,000 to integrate and convert existing workflows to the Community Development software.
FINDINGS AND CONCLUSIONS: The proposed integration and migration project is necessary to ensure coordination between all software systems.
FISCAL IMPACT: The Reserve for Building Fund, which has an approximate balance of $2,714,236, is designed to support the operating expenses of the Building Division. The requested item is an appropriate expense for this fund and supports the building function.
PROCUREMENT REVIEW: N/A
LEGAL REVIEW: This resolution will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Adopt with Changes
• Table
• Deny
BUDGET RESOLUTION 2024-122
A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET TO APPROPRIATE FUNDS FROM THE RESERVE FOR BUILDING FUND FOR BUILDING RELATED EXPENSES IN THE AMOUNT OF $33,000
WHEREAS, in August 2023, the City entered into an agreement with CentralSquare Technologies, LLC to upgrade and migrate to the cloud-permitting software, Community Development, from our current software systems; and
WHEREAS, the City’s plan review software (ProjectDox) system needs to integrate with the new Community Development software for existing and new projects; and
WHEREAS, the City needs to amend our agreement with ProjectDox to add services in the amount of $33,000 to accomplish the integration and conversion of existing workflows to the Community Development software.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2023-24 budget be amended as outlined below.
SOURCE:
001-099-999-513-81-99170 Reserve for Building Fund ($33,000)
USE:
001-016-061-524-52-52045 S/Ware-Subscript Based (SBITA) $33,000
This resolution adopted this ______ day of ______________________, 2024.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Barry Mansfield
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager