Submitted By: James Haynes
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Presentation By: James Haynes
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Department: Community Development Services
STAFF RECOMMENDATION (Motion Ready):
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Approve asbestos, lead, and mold testing contract for DK Environmental Construction Services, Inc, and PbO3 Environmental Monitoring, LLC in an amount not to exceed $100,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
Bid released to Public: 8/18/2023
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BACKGROUND:
The City of Ocala’s Community Development Services (CDS) Department has an ongoing need to conduct asbestos, lead, and mold testing prior to performing rehabilitation on approved structures in its housing rehabilitation program. CDS has spent an average of $18,000 annually on these testing services since 2019.
FINDINGS AND CONCLUSIONS:
On August 18, 2023, City issued its Request for Quotations (“RFQ”) No.: CDS/230727 for the provision of as-needed asbestos, lead, and mold testing services. The solicitation closed on September 11, 2023, with eight (8) bids received. Bids from two vendors, ATC Group Services, LLC and Professional Service Industries, Inc., were deemed non-responsive and rejected.
DK Environmental Construction Services, Inc. (“DK Environmental”) of Kissimmee, Florida and PbO3 Environmental Monitoring (“PbO3”) of Ocala, Florida were found to be the lowest and second-lowest responsive bidders. The City would benefit from awarding multiple contracts in this instance to ensure that the department has adequate vendor availability as needs arise.
Staff recommends award of two-year contracts to both DK Environmental and PbO3, each with two (2) optional one-year renewal terms, under Munis Contract No. 230727 with an aggregate expenditure threshold not to exceed $100,000.
Funding is available in the City’s CDBG, SHIP, and HOME grants for these activities.
FISCAL IMPACT:
Expenses not to exceed $100,000 will be applied to the appropriate grant accounts when incurred.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny