Submitted By: Julie Johnson
presenter
Presentation By: Julie Johnson
end
Department: Recreation and Parks
STAFF RECOMMENDATION (Motion Ready):
title
Approve the first amendment for renewal of the agreement for management of the Fort King Tennis Center for an additional five-year term
end
OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
The Fort King Tennis Center is a fee-based, full-service tennis facility with a pro shop, 12 lighted soft-surfaced courts, and two lighted hard-surfaced courts. Services include court reservations, racquet repair, instruction, and youth and adult programs and events.
On July 8, 2019, the City issued Request for Proposals (RFP) No.: REC/190417 for the provision of management services for the Fort King Tennis Center. Three submittals were received, and Jason Weiss Ventures, Inc., received the highest ranking. Staff negotiated an agreement, and the contract was awarded to Jason Weiss Ventures, Inc. The agreement was for an initial term of five years, commencing February 1, 2020, and ending January 31, 2025, and offered a single five-year renewal term upon mutual consent of both parties.
FINDINGS AND CONCLUSIONS:
The initial term for management services of the Fort King Tennis Center expires on January 31, 2025. The Recreation and Parks Department and Jason Weiss Ventures, Inc. desire to extend the original agreement for a five-year renewal term.
Jason Weiss Ventures, Inc. has successfully met the obligations of the original management agreement. The agreement for tennis center management services ensures the Fort King Tennis Center continues to operate as a high-quality tennis facility with professional staff who will continue to enhance and grow the game of tennis in Ocala and Marion County.
Staff recommends approving the agreement for one additional five-year term beginning February 1, 2025, and terminating January 31, 2030.
FISCAL IMPACT:
The tennis management contract will generate no additional revenue for the City of Ocala. The City’s obligation for routine maintenance support, as outlined in the contract, is estimated not to exceed $8,150 per year. The Recreation and Parks Department has adequate funds budgeted to cover these expenses.
Grounds Maintenance 001-021-120-572-57-34010
Court Material 001-021-120-572-57-46010
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement has been reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny