Submitted By: Jimmy Lopez
presenter
Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
title
Adopt Budget Resolution 2025-139 to amend the Fiscal Year 2024-25 budget to transfer funds from reserve for fund balance accounts to provide additional funding for the construction of Fire Station No. 8 in the amount of $1,256,081
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
On August 6, 2024, the City issued a request for proposals from professional design-build teams to provide conceptual designs, final design, construction documents, and construction services for the construction of Fire Station No. 8. This station will be similar in architecture, construction, and general appearance as Fire Station No. 7, with the addition of a 10,000-gallon fuel island.
FINDINGS AND CONCLUSIONS:
On September 11, 2024, the City received three qualified and responsive proposals. A selection committee met to review the proposals for qualifications, availability, experience, and price.
Dinkins Construction, LLC presented the committee with the desired aesthetics, construction, and price that the City sought. Therefore, the committee recommended an award to Dinkins Construction, LLC.
The Guaranteed Maximum Price (GMP) for Fire Station No. 8 is $4,213,901. Staff recommends approval of the award of the contract for the GMP, including a 10 percent contingency of $421,390.10, to allow the City Engineer to approve change orders for unknown conditions or other issues that might arise during the design and construction of the project.
Funding is also needed for a Phase I Environmental Site Assessment in the amount of $12,500.
Fire Station No.8 is projected to be completed in August 2026.
FISCAL IMPACT:
Funding for this project is available in the following account strings:
092-019-907-522-69-65010 $1,000,000
097-019-907-522-69-65010 $ 391,711
120-019-907-522-69-65010 $2,000,000
Total $3,391,711
Additional funds totaling $1,256,081 will be transferred as follows:
$500,000 will be transferred from the Reserve for Fund Balance account 097-099-999-522-81-99999 to the Construction in Progress account 097-019-907-522-69-65010.
$756,081 will be transferred from the Reserve for Fund Balance account 120-099-999-522-81-99999 to the Construction in Progress account 120-019-907-522-69-65010.
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
• Adopt with Changes
• Table
• Deny
BUDGET RESOLUTION 2025-139
A RESOLUTION AMENDING THE FISCAL YEAR 2024-25 BUDGET TO TRANSFER FUNDS FROM RESERVE FOR FUND BALANCE ACCOUNTS TO APPROPRIATE ADDITIONAL FUNDING FOR THE CONSTRUCTION OF FIRE STATION NO. 8 IN THE AMOUNT OF $1,256,081
WHEREAS, on August 6, 2024, the City issued a request for proposals from professional design-build teams to provide conceptual designs, final design, construction documents, and construction services for the construction of Fire Station No. 8.; and
WHEREAS, on September 11, 2024, the City received three qualified and responsive proposals; and
WHEREAS, the Guaranteed Maximum Price (GMP) for Fire Station No. 8 is $4,213,901;
WHEREAS, a 10 percent contingency of $421,390.10 is recommended to allow the City Engineer to approve change orders for unknown conditions or other issues that might arise during the design and construction of the project;
WHEREAS, a Phase I Environmental Site Assessment is $12,500;
WHEREAS, an additional $1,256,081 is needed for the project; and
WHEREAS, the reserve for fund balance accounts are an appropriate use of the project funding.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2024-25 budget be amended as outlined below to appropriate funding as follows:
SOURCE:
097-099-999-522-81-99999 Reserve for Fund Balance ($ 500,000)
120-099-999-522-81-99999 Reserve for Fund Balance ($ 756,081)
Total ($1,256,081)
USE:
097-019-907-522-69-65010 Construction in Progress $ 500,000
120-019-907-522-69-65010 Construction in Progress $ 756,081
Total $1,256,081
This resolution adopted this ______ day of ______________________, 2025.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Kristen M. Dreyer
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager