Submitted By: Matthew Grow
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Presentation By: Matthew Grow
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Department: Aviation
STAFF RECOMMENDATION (Motion Ready):
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Approve a task work order with McFarland Johnson, Inc. to provide design services for fuel farm expansion, aircraft wash pad and vehicle parking pads in the amount not to exceed $102,117
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
NA
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BACKGROUND:
This task work order designs three concrete pads:
1. Fuel Tank Containment Pad
This component involves designing and constructing a concrete containment pad to accommodate future fuel tanks at the airport. The new concrete pad will mirror the design of the existing fuel tank containment area. Expanding the fuel capacity will support the airport’s growing general aviation operations. All infrastructure related to the fuel tanks (e.g., piping, electrical systems, and connections to fueling equipment) will be handled under a separate contract managed by Sheltair Aviation.
2. Aircraft Wash Rack
The wash rack will be specifically designed to accommodate larger aircraft, such as the Pilatus PC-12, and will feature a concrete pad to support the equipment. The system will include an oil/water separator to ensure proper wastewater management and environmental compliance. This component enhances the airport’s capabilities for aircraft maintenance, providing a dedicated facility for cleaning aircraft, improving aesthetics and functionality for aviation businesses and private aircraft owners.
3. Operations/Maintenance Parking Pad
A new concrete parking pad will accommodate four airport operations and maintenance trucks. Currently, these vehicles are parked on dirt or grass. Paving this area will help organize vehicle parking, reduce debris and dust on the airfield, and ensure that maintenance staff and equipment are readily available to address operational needs or emergencies.
The Florida Department of Transportation (FDOT) has committed to funding 80 percent of the total project cost (design and construction). The cost of designing the pads is $102,117 leaving $577,033 remaining in the project budget for construction.
FINDINGS AND CONCLUSIONS:
• On February 17, 2022, the City issued its Request for Proposals (RFP) No. AIR/220118 for the provision of continuing general aviation engineering services. McFarland Johnson, Inc. and Infrastructure Consulting & Engineering, PLLC, were the highest-ranked of the eight firms that responded and were awarded three-year contracts.
• McFarland Johnson, Inc. has significant airport engineering and planning experience and has been chosen to provide these design services:
• The task work order for design services is funded through a Florida Department of Transportation grant and a match by the Airport, approved by the City Council at their May 6, 2025, meeting.
• The Airport Advisory Board supports this project.
• Construction bid opening is anticipated for fall 2025.
• The project aligns with the Airport Master Plan.
FISCAL IMPACT:
The scope and fee of $102,117 is funded through a recently approved FDOT grant, leaving about $577,033 for construction.
FDOT Grant: $81,694 341-050-722-542-54-31010
LOCAL Match: $ 20,423 451-027-722-542-54-31010
TOTAL Project: $102,117
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
The underlying agreement was reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes, Table, Deny