Submitted By: Laurie Hornberger
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Presentation By: Sean Lanier
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Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
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Contract for Manhole and Structure Rehabilitation Services with Engineered Spray Solutions, LLC., for an amount not to exceed $3,300,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
Hydrogen sulfide (H2S) is a colorless gas generated in sewer systems. Over time, this gas causes safety and maintenance problems, including odors and corrosion. The corrosive nature of H2S compromises the integrity of manholes by deteriorating the protective coating and exposing the concrete structure. Accordingly, the city has an ongoing need to prepare and apply polyurethane coatings to protect the concrete manhole structures, which have a 15-year life expectancy.
FINDINGS AND CONCLUSIONS:
Engineered Spray Solutions, LLC (ESS) provides and installs protective surface coatings designed to protect water and wastewater infrastructure. The services offered by ESS will include manhole and structures polyurethane coating, manhole and structures repair, cleaning, televising and assessment, and ancillary services.
After a competitive solicitation process, Sarasota County awarded Contract No. 2672-02 (the “Sarasota County Agreement”) to ESS for the provision of manhole and structure rehabilitation services for a term of three (3) years, from August 27, 2025 to August 26, 2028. The Sarasota County Agreement offers the two (2) optional one-year renewal periods upon mutual written agreement between the parties.
On October 21, 2025, after evaluation of the Sarasota County Agreement, Procurement and Contracting Department staff granted the Water Resources Department’s request for a procurement exception to piggyback the Sarasota County Agreement for the ongoing purchase of manhole and structure rehabilitation services. The Sarasota County Agreement was competitively bid and ESS has agreed to extend to the City of Ocala the same highly competitive pricing, which maximizes best value for the City. Staff recommends approval.
For informational purposes, ESS previously provided these services since May 2021. The old piggyback contract expired in June 2025.
FISCAL IMPACT:
The Water Resources Department has budgeted sufficient funds for the Fiscal Year 2025-26 budget in the following account strings: 455-030-300-535-53-46010 ($600,000); 308-030-380-536-53-46010 ($500,000). Additional funds will be budgeted for future fiscal years throughout the remaining term of this agreement.
PROCUREMENT REVIEW:
The underlying contract is in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney William E. Sexton.
ALTERNATIVE:
• Approve
• Approve with Changes
• Table
• Deny