Submitted By: Danielle Phillips
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve one-year renewal with Sunshine Enterprise USA, LLC for temporary sanitation labor services with an aggregate expenditure amount not to exceed $84,240
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Public Works Sanitation Division is requesting approval of a one-year renewal of the City’s contract with Sunshine Enterprise USA, LLC for the provision of temporary day labor. Temporary day labor is utilized to provide litter control in city parks, along city rights-of-way, and in other city-owned properties. Laborers will be utilized daily, Monday through Friday, not to exceed eight hours per day. Litter is an ongoing problem requiring continuous effort to limit its visual impact. Approximately 100 tons of litter are collected annually in city-owned areas.
FINDINGS AND CONCLUSIONS:
On January 2, 2020, Invitation to Bid (ITB) No.: PWD/190907 was released for sanitation temporary day labor services. Two bids were received with the following results:
Sunshine Enterprise USA, LLC was the lowest responsive and responsible bidder. On March 17, 2020, the City Council approved a three-year agreement for temporary sanitation day labor services with Sunshine Enterprise USA, LLC for $240,000. The agreement included two optional, one-year renewal periods. On March 17, 2023, the city entered the first renewal, effective from March 17, 2023, through March 16, 2024.
Litter collection is necessary and utilizing temporary day labor is a cost-effective way to perform this service. The bid price mark-up percentage of 35 percent is very competitive for manual labor, and temporary service contracts.
Staff recommends approval of the final one-year renewal term under the agreement with Sunshine Enterprise USA, LLC for the period March 17, 2024, through March 16, 2025.
FISCAL IMPACT:
Funding for this contract has been budgeted in 158-023-430-538-53-34010 for Fiscal Year 2023-24 in the amount of $45,360 and will be budgeted for Fiscal Year 2024-25 for $38,880.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Amendment will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny