Submitted By: Christina Guy
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Presentation By: Liza Warmuth
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Department: Fleet
STAFF RECOMMENDATION (Motion Ready):
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Approve the purchase of two generator electronic control module upgrades from Caterpillar Inc., utilizing a Sourcewell Cooperative Purchasing Agreement in the amount of $68,521
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
Generators are essential sources of emergency or standby power, automatically activating when utility power is lost. They play a critical role in keeping key city facilities and services operational during outages, helping to ensure the continuity of operations vital to public health and safety.
Over time, critical components such as electronic modules, relays, and controllers become outdated, increasingly unreliable, and unsupported by their manufacturers. This has resulted in limited availability of replacement parts and increased maintenance costs.
FINDINGS AND CONCLUSIONS:
The electronic controllers for two 24-year-old Caterpillar SR4B 2000 kW/480-volt generators-located at Water Treatment Plant #1 (32-045) and Water Reclamation Facility #3 (44-004)-are now obsolete. These outdated controls present a significant risk to the continuous provision of these crucial utilities. Fleet recommends upgrading the generator controllers and associated parts to the current EMCP 4.3 model.
As a political subdivision of the State of Florida, the City of Ocala qualifies as an eligible user of Sourcewell cooperative purchasing agreements to procure goods. Sourcewell Contract No. 092222-CAT will be utilized to purchase the necessary generators at a total cost of $68,521. These goods have been competitively solicited by Sourcewell, a State of Minnesota agency and service cooperative, and evaluated and determined by the City’s Procurement Department to be cost effective and to afford the City best value.
FISCAL IMPACT:
Funding for this purchase is available in account 308-030-207-536-53-46010 - Water Resources Construction, Repair & Maintenance.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The City’s standard and approved purchase order terms and conditions shall govern this purchase. Any conflicting terms and conditions offered by the supplier will be reviewed for form and legality by the City Attorney’s office.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny