Submitted By: Lourdes Ramos
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Presentation By: Mel Poole
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Department: Ocala Fiber Network
STAFF RECOMMENDATION (Motion Ready):
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Approve a two-year contract award to American Cable Electric, LLC, for the provision of underground conduit installation services in the aggregate amount of $1,600,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Economic Hub
PROOF OF PUBLICATION:
Bid released to public: 10/29/2024
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BACKGROUND:
Ocala Fiber Network (OFN) has an ongoing need for day-to-day underground conduit installation services. OFN’s underground conduit installation services contract supports fiber construction to accommodate the growing customer demand in Ocala and Marion County.
FINDINGS AND CONCLUSIONS:
On October 29, 2024, the City issued Invitation to Bid (ITB) OFN/250008 for ongoing underground conduit installation. Seven (7) vendors responded to the solicitation on a line-item price basis using estimated quantities, as follows:
*Bid determined on sample quantities.
American Cable Electric, LLC, was found to be the lowest responsive and responsible bidder. The Contractor will provide all labor, materials, equipment, and supplies necessary to perform assigned projects.
Ocala Fiber Network recommends the use of American Cable Electric, LLC.
FISCAL IMPACT:
Funding for this agreement is available, or will be budgeted in future years, in the following accounts:
Fiscal Year 2024-25 $300,000 490-031-291-539-64-63020 Improvements O/T Buildings - Adding to Customer Base ($5,000+)
Fiscal Year 2024-25 $300,000 490-031-292-539-64-63020 Improvements O/T Buildings - Road Projects ($5,000+)
Fiscal Year 2025-26 $400,000 490-031-291-539-64-63020 Improvements O/T Buildings - Adding to Customer Base ($5,000+)
Fiscal Year 2025-26 $400,000 490-031-292-539-64-63020 Improvements O/T Buildings - Road Projects ($5,000+)
Fiscal Year 2026-27 $100,000 490-031-291-539-64-63020 Improvements O/T Buildings - Adding to Customer Base ($5,000+)
Fiscal Year 2026-27 $100,000 490-031-292-539-64-63020 Improvements O/T Buildings - Road Projects ($5,000+)
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny