Submitted By: Tiffany Stewart
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve re-award of the contract for street sweeping services to Shosha Services, LLC with an expenditure of $296,550
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
Bid released to the public: 1/12/24
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BACKGROUND:
The Public Works Stormwater Division needs street sweeping services for city-maintained curbed roads and parking lots. The contractor will sweep year-round on a set schedule but may also be called upon to provide services as the need arises for special events and emergencies. Street sweeping is necessary to keep roads free of unsightly debris that could accumulate and cause a blockage in the stormwater conveyance system.
On April 16, 2024, the City Council approved the award of Contract No.: PWD/240267 to Grandview Landscaping Services, Inc. (Grandview).
The quality of service provided by Grandview has fallen below acceptable standards. The contract with Grandview will be terminated upon approval of the re-award of Contract No.: PWD/240267 to Shosha Services, LLC (Shosha Services), the second lowest responsible bidder.
FINDINGS AND CONCLUSIONS:
City staff contacted the second lowest responsible bidder, Shosha Services, who agreed to assume the balance of the contract term through May 7, 2026, with an option for two one-year renewals.
Contracting with Shosha Services will result in a price increase of $37,240 per year over the previous contract. Staff requests the re-award of Contract No.: PWD/240267 to Shosha Services.
FISCAL IMPACT:
Funding for this contract has been budgeted in account 158-023-430-538-53-34010 for Fiscal Year 2024-25 in the amount of $118,620; $177,930 will be budgeted for Fiscal Year 2025-26.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny