Submitted By: Christina Guy
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Presentation By: Gary Crews
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Department: Facilities Management
STAFF RECOMMENDATION (Motion Ready):
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Approve additional expenditures under the agreement for city-wide pressure washing services in the amount of $50,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala Facilities Management Department oversees the maintenance of City facilities. This includes routine pressure washing, a crucial task that helps protect the structural integrity and aesthetic appeal of these facilities.
FINDINGS AND CONCLUSIONS:
On July 10, 2023, the City issued an Invitation to Bid (ITB) No.: COO/230389 for citywide pressure washing services. Eleven (11) competitive quotes were received of which Shephard Home Services, LLC, Emerald Facility Management, LLC, and License to Wash, LLC, were found to be the lowest responsive and responsible bidders.
On August 7, 2023, individual agreements for Citywide Pressure Washing Services were awarded to the three lowest responsive and responsible bidders under Munis Contract No. COO/230389 with an aggregate expenditure of $50,000 for the initial two-year term.
Since contract inception, expenditures under COO/230389 have totaled $49,628.19. Due to the City’s ongoing need for pressure washing services and an increase in commodity costs, Facilities staff anticipates an additional allocation of $50,000 in funding is needed to effectively cover anticipated projects and expenditures for the remainder of the initial contract term through August 6, 2025. This allocation will increase the aggregate contract value to $100,000.
FISCAL IMPACT:
Funding for the additional expense is budgeted in the Fiscal Year 2024-25 account 001-026-321-519-51-46010 - Facilities Repair and Maintenance.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The Amendments will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny