Submitted By: Payal Pandya
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve additional expenditures under the City's continuing professional engineering services agreement with Black & Veatch Corporation to perform task work orders increasing the aggregate threshold from $300,000 to $500,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala Engineering Department contacted Black & Veatch Corporation to provide a proposal for SE 36th Avenue and SE Eighth Street Basin evaluation services and community rating system (CRS) evaluation services under the City’s Agreement for Continuing Professional Services, Contract No. 220321.
FINDINGS AND CONCLUSIONS:
Contract No. 220321 was approved by the City Council on 09/22/2022, with an initial expenditure threshold of $300,000. The initial contract term expires on 09/30/2025. To date, expenditures under 220321 for negotiated and properly approved Task Work Orders have totaled $124,129.61. The Engineering Department projects that an additional $200,000 will be required to cover future task work orders through the expiration of the initial contract term, thereby necessitating the increase of the aggregate contract expenditure threshold to $500,000.
All future work, allocated staff hours, and appropriate staff classifications will continue to be assigned by individual task work orders negotiated and approved between the City and Black & Veatch, subject to the terms and conditions of the Master Service Agreement. Negotiated task work orders must be signed by the head of the utilizing department, the Procurement & Contracting Officer, and the appropriate executive leader (City Manager or City Council). Task work orders exceeding $50,000 in value will continue to be calendared for a City Council agenda for final approval. No engineering professional services will be approved without budgeted allocations.
Staff recommends approval.
FISCAL IMPACT:
Funding is available in account string 158-020-430-538-53-31010. Future expenses will continue to be tracked under Munis Contract No. 220321.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
The Master Service Agreement governing these task work orders was reviewed and approved for form and legality by former City Attorney Robert W. Batsel, Jr.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny