Submitted By: Josh Sasso / Susan Dobson
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Presentation By: Michael Balken
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Department: Police
STAFF RECOMMENDATION (Motion Ready):
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Approve the purchases of various public safety information technology software annual licenses and renewals in an amount not to exceed $147,915
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
Ocala Police Department’s Information Technology (IT) Department is requesting approval to proceed with the purchases presented in the list below. These purchases will increase the overall efficiency and security of the IT public safety infrastructure and provide departmental staff the ability to work efficiently while working remotely, on-site or during an emergency. These purchases will also give us a more robust posture in a cyber-security related event:
|
VENDOR |
SOFTWARE |
AMOUNT |
CONTRACT NO. |
|
SHI |
Microsoft License G5 Upgrade |
$46,650 |
OPD/230757 |
|
Password Manager |
Enterprise Organization Seat |
$29,250 |
ITS/230742 |
|
Cellebrite |
Guardian Subscription and Reader |
$21,960 |
OPD/230668 |
|
CentralSquare |
CrimeView Subscription |
$50,055 |
OPD/230554 |
FINDINGS AND CONCLUSIONS:
Microsoft License G5 Upgrade: As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of Sourcewell’s Cooperative Purchasing Agreement 081419-SHI for Technology Solutions (Contract Term Expiration: 10/30/2024) for the purchase of the Microsoft 365 G5 upgrade solution from SHI.
Password Manager: The City’s Information Technology Department sought a procurement exception for the purchase of the Password Manager solution, a copy of which is attached hereto. After consideration of price and competitive offers received from comparable responsible vendors, the Contracting Officer found that accepting this quote would best serve the City’s Interest.
Cellebrite: OPD has utilized Cellebrite software since 2013. Software subscription fees are billed to the City annually.
CentralSquare: OPD was approved to procure and has utilized CrimeView crime forecasting software since 2010. The software was upgraded in 2018 and software maintenance and subscription fees are billed to the City annually.
FISCAL IMPACT:
Funding for most of these purchases, $136,665, will come from the Fiscal Year 2023 police department IT budget, specifically from expenditure account 001-018-811-521-52-52045. City IT will contribute $11,250 for the Password Manager purchase, from expenditure account 001-035-603-516-51-52045.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy as stated above.
LEGAL REVIEW:
All related agreements will be reviewed and approved as to form and legality by City Attorney, Will Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny