Submitted By: Rusella Bowes-Johnson
presenter
Presentation By: Sean Lanier
end
Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
title
Approve additional purchases under the contract for Vent-O-Matic air release valves for an increased total contract expenditure of $90,107
end
OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
Vent-O-Matic air release vales (ARVs) play a crucial role in the wastewater collection system by preventing air and gas buildup, which can cause blockages and reduce the system’s effectiveness. On November 2, 2022, Vent-O-Matic ARVs were approved for standardization. Purchase of these ARVs for Fiscal Year 2024 are tracked under Contract WRS/240336. Contract WRS/240336 was originally established with an aggregate expenditure of $50,000.
FINDINGS AND CONCLUSIONS:
The Water Resources Department now requests approval for the procurement of fifteen (15) additional Vent-O-Matic air release valves (ARVs). Since contract inception, Vent-O-Matic ARV expenditures have totaled $47,408.75. This purchase will bring the total annual expenditure over the $50,000 threshold limit, requiring City Council approval.
On May 30, 2024, Water Resources conducted an informal quoting process to obtain competitive pricing for the purchase of the standardized ARVs . Core & Main, LP had the lowest price for the required equipment at $42,698.
Staff recommends approval.
FISCAL IMPACT:
The Water Resources Department has budgeted sufficient funds in Fiscal Year 2023-24 in account 455-030-300-535-53-46010.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s standard and approved Purchase Order terms and conditions shall govern purchases. Any terms and conditions offered by the suppliers will be reviewed for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny