Submitted By: Laurie Hornberger
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Presentation By: Bryan Heller
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Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
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Purchase of equipment and accessories from Hach Company with an additional estimated annual expenditure of $100,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
Sole source released to the public: 4/10/2023 (SSP-198)
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BACKGROUND:
The Water Resources Department (Department) operates and maintains more than 151 lift stations, two Reclamation Facilities, one Water Treatment Facility, and numerous remote sites. The Department currently utilizes approximately 75 Hach monitoring instruments throughout the City's water and wastewater system to monitor critical water quality parameters, including refrigerated sampling units, chlorine, pH, dissolved oxygen, and turbidity.
In 2013, the Department established Hach Company as the standardized sole-source provider for Hach monitoring equipment, replacement parts, accessories, and related supplies to ensure equipment compatibility, operational consistency, and reliable maintenance. The Department is requesting additional funding to replenish and maintain adequate warehouse inventory levels of critical Hach components and supplies. Maintaining sufficient inventory will support routine maintenance, minimize downtime during equipment failures, and ensure the Department is prepared to respond promptly to emergencies while maintaining continuous regulatory compliance and uninterrupted system operations.
FINDINGS AND CONCLUSIONS:
Hach monitoring equipment was previously evaluated alongside four other brands and demonstrated strong overall performance. Most importantly, it supported multiple controllers, a capability that the competing units did not offer, making it the preferred solution.
Staff recommends approval.
FISCAL IMPACT:
The Hach equipment and accessories are being purchased and maintained as part of the City's inventory and will be accounted for under account 455-141-000-000-41-14100.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
N/A. The City’s Standard Purchase Order Terms & Conditions will be utilized for the procurement of these goods.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny