Submitted By: Jon Guthrie / Susan Dobson
presenter
Presentation By: Jon Guthrie
end
Department: Police
STAFF RECOMMENDATION (Motion Ready):
title
Approve the purchase of 52 Getac in-car video systems from PCN-Strategies for an estimated expenditure amount of $252,374
end
OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence
PROOF OF PUBLICATION:
N/A
body
BACKGROUND:
The Ocala Police Department (OPD) is seeking approval to replace 52 Getac in-car video systems. The current systems are approaching five years of service and will soon no longer be eligible for warranty support. OPD has been utilizing Getac in-car video systems since 2020, which capture front-facing and rear-seat video from marked patrol cars. The recordings can be easily accessed on our computer systems through a web browser that allows supervisors to review videos and evidence technicians to manage cases, ensuring data retention meets legal requirements. The in-car video systems provide officers with a mobile docking station to offload their body-worn cameras without the need to visit a building thus increasing their presence in the community.
FINDINGS AND CONCLUSIONS:
Getac in-car video systems are vital to the safety of our employees and citizens. Replacing these systems ensures that we have current support for the equipment and provide our employees with the most up-to-date equipment possible. These replacement units come with a three-year hardware warranty and an option to extend for years four and five. It allows us to receive updates and stay current with new technologies as the vendor releases them.
PCN Strategies is an authorized reseller of Getec products and services. As a political subdivision of the state of Florida, the City of Ocala qualifies as an eligible user of Sourcewell’s cooperative purchasing agreement for law enforcement equipment with Getec, Inc., Sourcewell Contract No. 090122-GET. Sourcewell Contract #090122-GET is effective from November 9, 2022, through November 7, 2026. This contract can be extended for one additional year after expiration. This contract has been evaluated and determined by the City’s Procurement Department to be cost-effective and to afford the City best value.
Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide that aggregate their members’ purchasing power to achieve greater volume discounts. The underlying solicitations for each of the preceding cooperative purchasing agreements have been evaluated and determined by the City’s Procurement Department to be cost-effective and to afford the best value.
Staff recommends approval of the use of the Getac Sourcewell contract #090122-GET for the purchase of the equipment and services identified above for Fiscal Year 2024-25.
FISCAL IMPACT:
Funding for this purchase was approved as part of the Fiscal Year 2024-25 CIP budget and $252,374 is budgeted in the expenditure account 001-018-603-521-52-64010. This purchase will be tracked by Munis contract number 250145.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s standard and approved Purchase Order terms and conditions shall govern this purchase.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny