Submitted By: Christopher Ramos
presenter
Presentation By: Christopher Ramos
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Department: Information Technology
STAFF RECOMMENDATION (Motion Ready):
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Approve the purchase of physical security equipment from Morse Communications, including digital cameras, building access controls, and alarms with an estimated expenditure of $442,500
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
As presented in the Fiscal Year 2024-25 Information Technology (IT) Capital Improvement Plan, the IT Department requests approval to purchase physical security equipment for various locations in the City of Ocala.
FINDINGS AND CONCLUSIONS:
During Fiscal Year 2023-24, physical security assessments and audits were conducted to identify gaps and/or deficiencies within physical security controls established at key facilities and areas throughout the City of Ocala. Furthermore, previous security incidents at specific locations underscore the necessity for additional physical security controls.
Areas included:
• Replacement (various locations)
• Ocala Airport
• Growth Management offices
• Public Works offices
• Recreation and Parks
o Discovery Center
o Fort King
o Operations Warehouse
• OPD
o Locations determined by the department and investigation needs
Implementing these additional physical security controls will significantly enhance the staff’s capacity to detect and/or prevent instances of unauthorized access, suspicious activities, or security threats that may occur at various City locations.
In January 2022, Morse Communications was approved to supply standardized equipment and software related to the City’s physical security infrastructure. Identification of certain information relating to the City’s critical infrastructure is confidential and exempt from disclosure under section 119.07(1) and s. 24(a), Art. I of the State Constitution by section 119.0725, Florida Statutes. Disclosure of such information could facilitate unauthorized access to or unauthorized modification, disclosure, or destruction of Information Technology Resources.
Morse Communications has extended to the City of Ocala a 'Most Favored Nations' pricing guarantee, thereby ensuring that the City has secured the most advantageous pricing available for the acquisition of this essential physical security equipment.
FISCAL IMPACT:
Fiscal Year 2024-25 funds of $442,500 have been budgeted in the appropriate physical security capital improvement project accounts with division code 214 in the respective department budgets in accordance with the adopted budget.
IT Physical Security equipment purchases in the estimated amount of $185,500 will be tracked under Munis Contract No.: ITS/250000
OPD IT Physical Security equipment purchases in the estimated amount of $257,000 will be tracked under Munis Contract No.: ITS/250001
PROCUREMENT REVIEW:
The goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The Terms and Conditions in the City’s Purchase Order will govern this purchase. Any additional terms and conditions will be reviewed by the City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny