Submitted By: Rusella Bowes-Johnson
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Presentation By: Sean Lanier
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Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
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Approve increased funding for manhole rehabilitation coating services with Engineered Sprayed Solutions, LLC for an additional $800,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
Hydrogen sulfide (H2S) is a colorless gas generated in the sewer system. Over time, this gas causes safety and maintenance problems, including odors and corrosion. The corrosive nature of H2S compromises the integrity of manholes by deteriorating the protective coating and exposing the concrete structure. Accordingly, the City has an ongoing need to prepare and install polyurethane coatings to protect manhole concrete structures with a life expectancy of 15 years.
Engineered Sprayed Solutions, LLC (ESS) was the successful bidder under Sarasota County’s
competitive solicitation for manhole and lift station rehabilitation services and was awarded a contract on June 3, 2020. The contract awarded to ESS by Sarasota County, Contract No. 2020-435 (Sarasota County Agreement), was effective for an initial term of three years (through June 3, 2023) and offered two additional one-year renewal periods.
• On April 6, 2021, the City Council approved Water Resource’s piggyback of the Sarasota Agreement with ESS (Contract No.: WRS/210309) at an initial aggregate expenditure amount of $300,000 for the term expiring on June 3, 2023.
• On June 8, 2022, the City Council approved an additional $355,000 in expenditures to cover work anticipated through June 3, 2023.
o A total of $623,512.70 was expended under WRS/210309 during the initial term of May 13, 2021, through June 3, 2023.
• On November 7, 2023, the City Council approved the continued use of the piggyback agreement to cover work anticipated through June 2, 2024.
• On February 6, 2024, the Council approved an additional $200,000 in expenditures to cover work anticipated through the end of the first renewal period, June 2, 2024.
• On July 2, 2024, the Council approved the continued use of the piggyback agreement with an additional $350,000 in expenditures to cover work anticipated through June 2, 2025.
FINDINGS AND CONCLUSIONS:
This agenda item proposes increasing total expenditures with ESS by an additional $800,000. The funds will cover work from October 1, 2024, through June 2, 2025.
Staff recommends approval.
FISCAL IMPACT:
The Water Resources Department has budgeted sufficient funds in Fiscal Year 2025 in the following Water Resources accounts: 455-030-300-535-53-46010 ($150,000); 455-030-303-535-53-46010 ($150,000) and 308-030-380-536-53-46010 ($500,000).
PROCUREMENT REVIEW:
The underlying contract complies with the City’s Procurement Policy.
LEGAL REVIEW:
City Attorney William E. Sexton has reviewed and approved the underlying contract for form and legality.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny