Submitted By: Samuel Grant
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Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve award of the contract for construction services for the annual sidewalk maintenance and repair program to Marion Rock, LLC, in an amount not to exceed $600,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place, Operational Excellence
PROOF OF PUBLICATION:
Bid released to public: 5/15/2025; Newspaper ad posted: 5/16/2025
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BACKGROUND:
Multiple City of Ocala (City) departments will utilize this agreement for various concrete projects on City property and along rights-of-way throughout the City. These projects will encompass a wide range of services including, but not limited to, concrete sidewalks, concrete driveways, concrete removal, curbing, curb ramps, conduit, handrails, traffic separators, concrete curb and gutter removal and replacement, mitered ends, decorative concrete, end walls, and sod.
FINDINGS AND CONCLUSIONS:
On May 15, 2025, the City of Ocala issued Invitation to Bid (ITB) No.: CIP/250657 for the provision of construction services for the annual sidewalk maintenance and repair program. On June 16, 2025, three vendors responded to the solicitation on a line-item price basis using sample projects as follows:
Marion Rock, LLC (Marion Rock) was found to be the lowest responsive and responsible bidder. This contractor has completed similar projects for the City in the last five years. Marion Rock is a local contractor and their experience is well documented.
Engineering recommends the approval of the contract for an amount not to exceed $600,000 over the initial two-year term. The contract provides the City with an option to renew for two additional one-year terms. Any price increase for contract renewals will be subject to negotiation as approved by the City of Ocala. In no case will the increase exceed 3 percent annually.
FISCAL IMPACT:
Funding for this contract for Fiscal Year 2025-26 has been budgeted in account 455-030-300-533-53-53010 for Central Lines in the amount of $75,000. Funding for Fiscal Year 2026-27 will be available in 455-030-300-533-53-53010 in the amount of $150,000 and 308-030-483-535-53-46010 for Central Maintenance in the amount of $100,000, as well as 091-023-255-541-54-46010 for Public Works. Funding for Public Works and any additional funds will be appropriated as needed.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Agreement will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny