Submitted By: Hector Colon
presenter
Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Adopt Budget Resolution 2024-153 appropriating funds from Florida Division of Emergency Management No. H0413 for generators, utility protection for lift stations and drainage improvements for Fisher Park Pond in the amount of $246,052
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The City of Ocala (City) applied for a grant through the Hazard Mitigation Grant Program (HMGP), Project No. DR-4337-319-R as approved by the Florida Division of Emergency Management (FDEM) and the Federal Emergency Management Agency (FEMA), to improve the drainage and provide storm event protection to two lift stations.
The purpose of the project is to provide utility protective measures and backup power to Lift Stations 9 and 22 along with drainage improvements in Fisher Park.
The HMGP construction scope includes protecting Lift Stations 9 and 22 by raising their electrical equipment at least one foot above the base flood elevation (BFE) and installing permanent generators-200 kW and 20 kW, respectively, or as determined by the vendor or an electrical engineer during the bid process to adequately support each critical facility. Additionally, drainage improvements shall include the expansion of the existing Fisher Park pond to maximize runoff storage and the construction of a new stormwater pump station and force main to allow more discharge into an existing upstream City drainage retention area (DRA).
FINDINGS AND CONCLUSIONS:
On September 14, 2021, City Council approved Subgrant Agreement No. H0413 with FDEM for generators and utility protection for Lift Stations 9 and 22, and drainage improvements for Fisher Park pond for a 75 percent federal share of $682,942.91, a 25 percent city share of $227,523.75, and contingency funds of $20,740.
On July 12, 2023, the project was bid, and the results came in higher than the original budget. Engineering then requested additional funds from FDEM/FEMA. FDEM approved the budget request and recommended approval to FEMA.
On November 7, 2023, the City awarded a contract for the project in the amount of $1,217,424, plus a contingency of $41,480, for a total project expenditure not to exceed $1,258,904.
After evaluation, FEMA has approved the additional funds for the project, resulting in Modification No. 1 to Subgrant Agreement No. H0413.
FISCAL IMPACT:
The Hazard Mitigation Grant Program DR-4337-319-R increases federal funding (75 percent share) by an additional $246,051.75, bringing the total federal funding to $928,994.66. This will be allocated as $211,162 to account 308-050-373-538-69-65010 and $34,890 to account 158-050-373-538-69-65010. This project has additional contingency funds of $41,480, which are not included in the budget, but can be used upon request and approval from FDEM for unforeseen conditions.
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
• Adopt with Changes
• Table
• Deny
BUDGET RESOLUTION 2024-153
A RESOLUTION AMENDING THE FISCAL YEAR 2023-24 BUDGET TO ACCEPT AND APPROPIATE ADDITIONAL FUNDS FROM THE FLORIDA DIVISION OF EMERGENCY MANAGEMENT FOR GENERATORS, UTILITY PROTECTION FOR LIFT STATIONS AND DRAINGE IMPROVEMENTS FOR FISHER PARK POND IN THE AMOUNT OF $246,052
WHEREAS, the City has been awarded a grant budget increase from the Florida Division of Emergency Management No. H0413 in the amount of $246,051.75 for generators, utility protection for lift stations and drainage improvements for Fisher Park pond; and
WHEREAS, the grant increases the federal share of funds available for the purchase and installation of emergency generators at lift stations #9 and #22, and for drainage improvements at Fisher Park pond; and
WHEREAS, the original grant was accepted by City Council on September 14, 2021; and
WHEREAS, on July 12, 2023, the Engineering department bid the project, and the results came in higher than the original budget; and
WHEREAS, the Engineering department requested additional funds from FDEM/FEMA which was approved; and
WHEREAS, after evaluation, the additional funds for the project were approved, resulting in Modification No. 1 to Agreement No. H0413; and
WHEREAS, this grant requires a 25% matching funds from the City in in the amount of $304,356 which is available in the Fiscal Year 2023-24 budget.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2023-24 budget be amended as indicated below.
SOURCE:
308-334-000-000-09-33418 FEMA $211,162
158-334-000-000-09-33418 FEMA $34,890
TOTAL $246,052
USE:
308-050-373-536-69-65010 Construction in Progress $211,162
158-050-373-538-69-65010 Construction in Progress $34,890
TOTAL $246,052
This resolution adopted this ______ day of ______________________, 2024.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Barry Mansfield
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager