Submitted By: Rusella Bowes-Johnson
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Presentation By: Sean Lanier
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Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
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Approve additional purchases under the agreement with Florida Armature Works for pump and motor repair services in the amount of $56,757
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Water Resources Department (WRS) currently operates and maintains approximately 140 pump stations, two water reclamation facilities and one water treatment facility (all with multiple remote sites), and is in the process of constructing one future water treatment facility.
WRS currently procures its pump, motor, and equipment repair services under a cooperative purchasing agreement (“piggyback”) with Florida Armature Works, Contract No. WRS/230667. WRS/230667 was awarded to Florida Armature Works on October 23, 2023, for an initial term expiring on January 30, 2024. After the underlying agreement was renewed by New Smyrna Beach, WRS/23667 was renewed for a one-year renewal term commencing January 31, 2024 and ending January 30, 2025, with an estimated aggregate expenditure amount of $30,000.
FINDINGS AND CONCLUSIONS:
To date, WRS has expended $21,756.75 under Contract No. WRS/230667 and anticipates that an additional $56,757 is necessary to cover scheduled and unanticipated repairs through the end of the renewal term. Scheduled repairs include $26,198.25 for high service pump #1 at the Water Treatment Facility; $ 13,087.93 for a vertical turbine pump and motor #2 at the State Road 40 remote site; $8,966.75 for vertical turbine pump #3 at Water Reclamation Facility #3-W3 System. The remaining balance of $16,747.07 will be applied to any additional repair needs that may arise through January 2025.
Florida Armature Works has provided excellent pump and motor repair services for the City of Ocala for over five years.
FISCAL IMPACT:
Funding is available in the Fiscal Year 2023-24 budget under the following account strings:
$17,471 - 455-030-303-535-53-46010
$39,286 - 455-030-303-533-53-46010
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy
LEGAL REVIEW:
N/A. The City’s Standard Purchase Order Terms & Conditions will be utilized for the procurement of these goods.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny