Submitted By: Judy Wade
presenter
Presentation By: Tammi Haslam
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Department: Budget
STAFF RECOMMENDATION (Motion Ready):
title
Adopt Budget Resolution 2025-166 amending the Fiscal Year 2024-25 budget to provide a supplemental appropriation to reconcile cash balance forward accounts and for the continuation of projects not completed in Fiscal Year 2023-24 in the amount of $3,786,945
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
At the end of Fiscal Year 2023-24, the City had outstanding purchase orders for goods and services for which vendor invoices had not yet been received. Under existing accounting procedures, these purchase orders were carried forward into the current fiscal year.
Departments requested re-appropriation of unencumbered funds for specific projects in various stages of completion at the end of Fiscal Year 2023-24.
Budgeted Fiscal Year 2024-25 cash balance forward accounts must be reconciled to ending Fiscal Year 2023-24 balances with the closing of the prior fiscal year.
FINDINGS AND CONCLUSIONS:
At the end of Fiscal Year 2023-24, departments were in various stages of completion for approved contractual relationships. The carryforward of funds will enable the continuation of these projects.
FISCAL IMPACT:
$3,786,945 is available and requested for reappropriation from Fiscal Year 2023-24 to Fiscal Year 2024-25 to complete projects that were budgeted in the prior fiscal year, to support new areas that have evolved since the budget was adopted, and to reconcile cash balance forward accounts for all funds.
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
None.
BUDGET RESOLUTION 2025-166
A Resolution amending the Fiscal Year 2024-25 budget to provide a supplemental appropriation to reconcile cash balance forward accounts and for the continuation of projects not completed in Fiscal Year 2023-24 in the amount of $3,786,945
WHEREAS, on September 30, 2024, outstanding purchase orders for goods and services for which vendor invoices had not been received could not be expensed, necessitating a carryover of previously approved and adopted appropriations to the current budget; and
WHEREAS, requests to re-appropriate funds to cover specific projects originally budgeted, but not encumbered in Fiscal Year 2023-24, into the current budget have been reviewed by city management; and
WHEREAS, budgeted cash balance forward accounts must be reconciled to actual Fiscal Year 2023-24 ending balances; and
WHEREAS, funds are available to support this supplemental appropriation; and
WHEREAS, the explanation below describes the requested amendments in detail.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OCALA, FLORIDA, duly assembled in regular session, that the Fiscal Year 2024-25 budget be amended providing for this supplemental appropriation, as summarized herein.
FISCAL YEAR 2024-25 SUPPLEMENTAL APPROPRIATION
SOURCE:
001-016-061-524-52-12020 Salaries & Wages ($70,518)
001-016-061-524-52-13010 Salaries & Wages - Part-Time ($1,863)
001-016-061-524-52-15070 Employee Student Loan Program ($2,400)
001-016-061-524-52-21010 FICA Taxes ($5,515)
001-016-061-524-52-22012 Retirement - Gen Emp - DC ($133,850)
001-016-061-524-52-24010 Workers' Compensation ($2,293)
001-016-061-524-52-31099 Information Technology Allocation ($148,177)
001-016-061-524-52-34010 Other Services ($222)
001-016-061-524-52-41099 Fiber Network Services Allocation ($38,361)
001-016-061-524-52-45099 Insurance Services Allocation ($90,833)
001-016-061-524-52-46011 Fleet Maintenance ($15,000)
001-016-061-524-52-47099 Copy Contract Allocation ($3,309)
001-016-061-524-52-52020 Operating Supplies - Fuel ($30,975)
001-016-061-524-52-52045 S/Ware-Subscript Based (SBITA) ($22,719)
001-016-061-524-68-68010 Intangible Assets ($5,000+) ($18,700)
001-099-999-513-81-99800 Reserve for Contingencies ($1,308,756)
115-381-000-000-19-38101 Transfer In-General Fund $1,893,454
USE:
001-016-061-524-52-15050 Special Pay-Executive Life $37
001-099-999-513-81-91115 Transfer Out to Building Fund $1,893,454
115-016-061-524-52-12020 Salaries & Wages $70,518
115-016-061-524-52-15070 Employee Student Loan Program $2,400
115-016-061-524-52-21010 FICA Taxes $5,515
115-016-061-524-52-22012 Retirement - Gen Emp - DC $133,850
115-016-061-524-52-23030 LTD Benefit Projection $4,798
115-016-061-524-52-31099 Information Technology Allocation $148,177
115-016-061-524-52-41099 Fiber Network Services Allocation $38,361
115-016-061-524-52-45099 Insurance Services Allocation $90,833
115-016-061-524-52-46011 Fleet Maintenance $15,000
115-016-061-524-52-47099 Copy Contract Allocation $3,309
115-016-061-524-52-49050 Refunds $80,179
115-016-061-524-52-52010 Operating Supplies - Other $4,166
115-016-061-524-52-52020 Operating Supplies - Fuel $30,975
115-016-061-524-52-52045 S/Ware-Subscript Based (SBITA) $178,916
115-016-061-524-68-68010 Intangible Assets ($5,000+) $18,700
115-099-999-524-81-99999 Reserve for Fund Balance $1,067,757
This resolution adopted this ______ day of ______________________, 2025.
ATTEST: CITY OF OCALA
By: By:
Angel B. Jacobs Kristen M. Dreyer
City Clerk President, Ocala City Council
Approved as to form and legality:
By: _________________________________
William E. Sexton
City Attorney
Reviewed for accounting accuracy & completeness:
By: _________________________________
Peter A. Lee
City Manager