Submitted By: Paul Constable
presenter
Presentation By: Sean Lanier
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Department: Engineering
STAFF RECOMMENDATION (Motion Ready):
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Approve a one-year contract renewal with C.W. Roberts Contracting, Inc. for Transportation Rehabilitation Improvement Program with a value not to exceed $3,000,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The purpose of this contract is to perform the reconstruction, rehabilitation, and resurfacing on roads that have been identified by the City’s Engineering Department in need of repair.
On May 5, 2020, Council awarded the annual Transportation Rehabilitation Improvement Program (TRIP) contract to D.A.B. Constructors, Inc. (D.A.B.). During the initial term of the contract D.A.B. defaulted on the agreement.
To reduce the length of time that the City was not receiving road resurfacing services, City staff reached out to the second lowest bidder on contract ITB CIP/200079, which was C.W. Roberts Contracting, Inc., (C.W. Roberts) to inquire whether they would be interested in taking over the TRIP Program. C.W. Roberts agreed to take over the program and stated that they would honor the prices they submitted with the original bid.
FINDINGS AND CONCLUSIONS:
C.W. Roberts took over the TRIP program on September 29, 2021. The initial term of the contract is due to expire on May 5, 2022. Per the contract terms, there are two (2) additional one (1) year renewals that may be enacted with the possibility of a maximum 3% pricing increase at renewal.
CW Roberts has requested the maximum increase for this renewal and if approved the contract renewal will extend the contract to May 5, 2023.
CW Roberts is a local contractor with excellent references. They have performed very well on City projects and have consistently produced high-quality work. Therefore, staff recommends approval of the one-year renewal option of the contract.
FISCAL IMPACT:
Funds are encumbered and available for FY2022 expenses in G/L account #091-020-255-541-54-46010 ($667,839) and 120-020-255-541-54-46010 ($192,397). The remaining $2,139,764 will be appropriated in the FY23 budget process.
PROCUREMENT REVIEW:
This amendment has been reviewed and approved for compliance with the City’s procurement policy.
LEGAL REVIEW:
This amendment will be reviewed and approved for form and legality by City Attorney, Robert W. Batsel, Jr.
ALTERNATIVE:
• Deny
• Table
• Direct Staff Otherwise