Submitted By: Tom Duncan
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Presentation By: Tom Duncan
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Department: Growth Management
FORMAL TITLE:
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Certified administrative costs for SunTran’s Fiscal Year 2024-25 budget as required by Section 341.071 of the Florida Statutes
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
Florida Statute 341.071 established guidelines for reporting administrative costs within transit budgets to ensure transparency and the effective use of federal and state funds. Effective November 1, 2024, each public transit provider, during a publicly noticed meeting - as a presentation, public hearing, or consent agenda item - must certify that its budgeted general administrative costs do not exceed the statewide average of administrative costs for a Tier 1 or Tier 2 agency, as defined in 49 C.F.R. part 625, and present a detailed line-item budget report showing both budgeted and actual general administrative expenses.
SunTran is a Tier 2 public transit provider that operates under specific criteria defined by the Florida Department of Transportation (FDOT) and related federal guidelines. As of the State Fiscal Year (SFY) 2025, FDOT has established that the average administrative cost for Tier 2 providers is 20.25 percent of their total operating budgets.
FINDINGS AND CONCLUSIONS:
As indicated in the attached SunTran administrative cost statement for 2025, the budgeted administrative costs are 12.13 percent, and the actual administrative costs are 12.93 percent, both amounts below the statewide average of 20.25 percent. The following is a summary of the information in the attachments for SunTran’s line-item budgeted and actual administrative and operating costs, and ridership performance measures, based on the most recent National Transit Database (NTD) data. Staff recommends approval.
Budgeted:
Administrative Costs: $854,861
Total Budget: $7,044,089
Percent Administrative Costs: 12.13 percent
Actual:
Administrative Costs: $464,830
Total Budget: $3,593,783
Percent Administrative Costs: 12.93 percent
FISCAL IMPACT:
The administrative and operating costs for Fiscal Year 2024-25 were approved using a combination of state and federal grants with local matches.
PROCUREMENT REVIEW:
N/A
LEGAL REVIEW:
N/A
ALTERNATIVE:
• Approve with Changes
• Table
• Deny