Submitted By: Tiffany Stewart
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Presentation By: Darren Park
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Department: Public Works
STAFF RECOMMENDATION (Motion Ready):
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Approve a one-year renewal of the contract with Wear Gloves, Inc. for annual litter control and drain and inlet surface cleaning services in the amount of $433,472
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, Quality of Place
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Public Works Department has ongoing staffing needs for litter control. Wear Gloves, Inc. (Wear Gloves), a community non-profit organization, has provided litter control, landscape maintenance, and miscellaneous other services for the City since September 6, 2019.
In 2022, Public Works sought a procurement exemption which would allow the City to continue to use Wear Gloves for the provision of litter control services without issuing a competitive solicitation on the grounds that Wear Gloves has provided efficient, cost-effective specialty services to the City over the past three years. The City Contracting Officer granted the exemption after considering the limited number of entities providing litter control services and that the City has benefited from the provision of such services. On June 7, 2022, City Council awarded a three-year contract (Contract No. PWD/220178) to Wear Gloves for the provision of litter control, landscape maintenance, and miscellaneous services for a three-year term from August 1, 2022, through July 31, 2025. The contract contained the option for two additional one-year renewal periods.
On February 15, 2022, City Council approved additional expenditures under the contract to cover additional crew members to meet the growing demands for litter control.
On June 20, 2023, City Council approved the First Amendment to PWD/220178, to expand the scope of services to include stormwater drain and inlet surface cleaning services and increase the hourly rate of compensation from $11 to $16 through the end of the initial term.
On February 11, 2025, Assistant City Manager Ken Whitehead approved the Second Amendment to PWD/220178 which further amended the scope of services to include additional services, expansion of service locations and increased expenditures for same.
FINDINGS AND CONCLUSIONS:
Staff now recommends approval of the Third Amendment to PWD/220178 to renew for the first of two one-year renewal terms through July 31, 2026. Wear Gloves has performed exceptionally well, providing litter control and cleaning services for drains and inlet surfaces.
FISCAL IMPACT:
Funding for this contract has been budgeted for Fiscal Year 2024-25 in account 453-023-326-534-53-34010 in the amount of $55,152 and account 158-023-430-538-53-34010 in the amount of $19,872; and has been budgeted for Fiscal Year 2025-26 in account 453-023-326-534-53-34010 in the amount of $263,504 and in account 158-023-430-538-53-34010 in the amount of $94,944.
PROCUREMENT REVIEW:
These services were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
This Amendment will be reviewed and approved for form and legality by City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny