Submitted By: Rusella Bowes-Johnson
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Presentation By: Sean Lanier
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Department: Water & Sewer
STAFF RECOMMENDATION (Motion Ready):
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Approve additional expenditures under the contract with Hydra Services, Inc. for the purchase of Sulzer pumps in the amount of $192,762
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OCALA’S RELEVANT STRATEGIC GOALS:
Fiscally Sustainable, Operational Excellence
PROOF OF PUBLICATION:
Sole source released to the public: 8/14/2023 (SSP-211)
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BACKGROUND:
The Water Resources Department (Department) currently operates and maintains approximately 140 lift stations. With the various changes in elevation throughout the City of Ocala (City), it is challenging to have a collection system that only relies on gravity. Strategically positioned at key locations, lift stations play a crucial role in efficiently transporting collected materials within our system to the wastewater treatment facilities.
Sulzer pumps are used on special applications where it is not feasible to use Grundfos or Shinmaywa pumps. Some locations currently operating with Sulzer Pumps are LS 026, LS 064, LS 124, LS 146, and LS 089.
Sulzer pumps were formally standardized by the Procurement and Contracting Officer on September 21, 2022. Standardizing Sulzer pumps limits the number of tested pumps and brands in our system, enhancing performance, maintenance, and technician familiarity. On August 14, 2022, the City advertised Sole Source Posting (SSP) No. SSP-211 for Sulzer pumps. SSP-211 was advertised for a period of 15 business days as required by section 120.57(3), Florida Statutes. SSP-211 closed on September 7, 2023, yielding no objection from any other vendors. Hydra Services, Inc. is the sole distributor for Sulzer wastewater products in the state of Florida.
FINDINGS AND CONCLUSIONS:
Fiscal Year 2024 purchases for the City’s Sulzer pump inventory items are tracked under Contract No. WHS/240040. To date, Council has authorized expenditures up to $200,000. With $23,350 remaining of the original authorized amount, an additional $192,762 in expenditures will be required to cover the following Fiscal Year 2024 projects: $88,977.00 for inventory replacement (47 HP Pumps used at LS 089 Project); $50,854.00 for LS 132 Project; $50,854.00 for LS 152 Project; and $25,427 for LS 038 Project. The second pump for the LS 038 Project will be installed in FY25 and is not included in this agenda item.
The Department requests additional funds to upgrade pumps at LS 038, LS 132, and LS 152 for a special application and to maintain inventory levels at the warehouse for future emergencies and maintenance needs.
FISCAL IMPACT:
These pumps are purchased and maintained as part of the City’s inventory and will be accounted for using account #455-141-000-000-41-14100.
PROCUREMENT REVIEW:
These goods were procured in compliance with the City’s Procurement Policy.
LEGAL REVIEW:
N/A. The City’s Standard Purchase Order Terms & Conditions will be utilized to procure these goods.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny