Submitted By: Jon Guthrie
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Presentation By: Jon Guthrie
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Department: Police
STAFF RECOMMENDATION (Motion Ready):
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Approve one-year renewal of contract with PCN-Strategies for Getac In-Car Video and Body Camera computer aided hardware and software with an estimated expenditure amount of $244,000
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OCALA’S RELEVANT STRATEGIC GOALS:
Operational Excellence, .
PROOF OF PUBLICATION:
N/A
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BACKGROUND:
The Ocala Police Department requests approval to renew the maintenance, hosting, and support for our Getac video systems. The Ocala Police Department, Code Enforcement, and Recreation and Parks have been utilizing Getac video systems since 2020. Getac in-car and body-worn camera systems are responsible for all recordings of police officers dispatched to emergency and non-emergency calls. The recordings can be easily accessed on computer systems through a web browser, allowing supervisors to review videos and evidence to manage cases and ensure proper data retention. Getac is cloud-hosted, allowing partner agencies to efficiently access required videos without expending city labor dollars extracting video files for such requests.
FINDINGS AND CONCLUSIONS:
Getac video systems are vital to the safety of our employees and citizens. The renewal of this maintenance contract is imperative to ensure current licensing and support for our equipment. This system runs constantly and requires that we maintain a premium level of support. This renewal will allow public safety entities to receive updates and stay current with new technologies as the vendor releases them.
The Getac Sourcewell Contract #090122-GET is effective from November 9, 2022, through November 7, 2026. This contract can be extended for one additional year after expiration. Cooperative purchasing programs are comprised of member cities, counties, and other public agencies nationwide that aggregate their members’ purchasing power to achieve greater volume discounts. The underlying solicitations for each of the preceding cooperative purchasing agreements have been evaluated and determined by the City’s Procurement Department to be cost-effective and to afford the best value. Staff recommends approval of the Getac Sourcewell contract #090122-GET to purchase the equipment and services identified above for Fiscal Year 2024-25.
FISCAL IMPACT:
Funding for these purchases was approved as part of the Fiscal Year 2024-25 Police Department Budget, and $244,000 is budgeted in the expenditure account 001-018-811-521-52-52045. This purchase will be tracked by Munis contract number 250058.
PROCUREMENT REVIEW:
These goods and services were procured in compliance with the City’s procurement policy.
LEGAL REVIEW:
This agreement will be reviewed as to form and legality by the City Attorney, William E. Sexton.
ALTERNATIVE:
• Approve with Changes
• Table
• Deny